Forms are listed alphabetically so you can find what you need. Important: Forms in PDF format require the free
Adobe
Acrobat Reader
for viewing.
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MS Word |
MS Excel |
Adobe PDF |
| American Express Corporate Card Application: Used to obtain an American Express Corporate Card. |
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| American Express Corporate Card Reinstatement: Used to reinstate an American Express Corporate Card. |
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| ASAP Software Registration: Used to obtain user id and password for ordering Microsoft and Adobe software. |
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| Authorization to Use Privately Owned Vehicle Std. 261: Any employee that uses a privately owned vehicle to conduct official business must complete this form annually. |
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| Bill of Lading: Required for all outgoing shipments over 70 lbs. (in addition to the Shipment Request form). |
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| CCP Monthly Copier Usage Report: Used for key operators to submit their monthly meter readings. |
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| CCP Supply Order Form: Used to order copier supplies. |
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| Cellular Phone Request: Used for ordering cellular phones. |
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| Change Order Request: Used to change a web requisition or purchase order. |
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| Classified Ad Requisition: Used for faculty and staff job advertisements. |
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| Commercial Invoice: Used when shipping packages outside of the United States. |
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| Direct Payment Voucher Link: Used to create and submit a direct payment request. |
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| Equipment Return Form: Used to indicate desired handling of equipment no longer needed. |
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| Furniture Return Form: Used to indicate desired handling of furniture no longer needed. |
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| Generic Invoice: Used (in conjunction with the Direct Payment Request) for personal reimbursements and to pay stipends, lecturers, and honorariums. |
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| Hotel/Motel Transient Occupancy Tax Waiver: Used when checking into a hotel or motel to request an exemption from occupancy taxes. |
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| Office Max Training: Used to obtain user id, password, and training for purchasing office supplies on-line from Office Max. |
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| Microsoft Server Program Enrollment: Used for obtaining Microsoft server software licenses for FREE. |
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| Missing Equipment Report: Used to report lost or stolen equipment. |
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| Pager Automatic Payment Enrollment Application: Used for monthly pager payments. |
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| Pager Service Request Form: Used for lost, stolen, and malfunctioning pagers. |
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| Petty Cash Request: Used to buy products less than $50.00 (not including tax). |
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| Procurement Card Approving Official Change: Used to change a Procurement Cardholder's Approving Official. |
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| Procurement Card Distribution Log: Used (in conjunction with the statement report) when splitting expenses among more than one chartfield account. |
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| Procurement Card Statement Report: Used (in conjunction with the distribution log) to submit monthly Procurement Card expenses. |
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| Procurement MasterCard Application: Used to obtain a GE Capital Financial Mastercard Procurement Card. |
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| Property Checkout Authorization: Used to authorize home use of University equipment. |
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| Registration Payment Request: Used to pay for conference, class, or convention registration fees. |
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| Request for Approval of Travel: Used for travel advance and year-end travel accrual. |
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| Rubber Stamp Order Form: Used to order rubber stamps directly from Mercury Rubber Stamp. Use your procurement card for payment. |
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| Scope of Work: Used for writing specifications for custom services. |
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| Shipment Request & Return Material Request: Used for all outgoing shipments. |
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| Sierra Registration: Used to obtain a user id and password to order business cards, letterhead, envelopes and mailing labels. |
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| Sole Brand/Sole Source Justification: Used to justify buying either a specific brand product or buying a product from a specific source. |
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| Student Business Card Request: Used to order student business cards only. |
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| Travel Expense Claim: Used for travel expense reimbursement. |
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| Vehicle Accident Report Std. 270: The driver must complete this form whenever a state-owned vehicle, privately owned vehicle, or rental car driven on state business is involved in an accident. |
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| Web Requisition Link: Used to create and submit a web requisition or RapidReq. |
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MS Word |
MS Excel |
Adobe PDF |
| California Seller's Permit Application (BOE-400-SPA): Vendors providing products to the University must first submit a California Seller's Permit. |
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| Drug-free Workplace Certification Std.21/CRL005: Vendors complete this form when requested in a Request for Bid or Request for Proposal. |
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| DVBE Participation Requirements: Vendors complete this form as part of formal bid package. |
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| Nondiscrimination Compliance Statement Std. 19/CRL039: Vendors complete this form as part of formal bid package. |
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| Recycled Certification CRL053: Vendors are asked to complete this form when providing recycled products to SJSU. |
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| Small Business Preference and Certification Request CRL013: Vendors complete this form as part of formal bid package. |
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| Vendor Data Record Std. 204: Vendors must complete this form before payment can be made. |
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| Vendor Ethnicity Form CRL058: Vendors are asked to provide type of business, ethnicity, race and gender information. The completion of this form is voluntary. |
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