Breadcrumb Navigation

print email

Audio-Visual Equipment Rental

• Student Union: If your event will be in the Student Union, ask them what audio-visual equipment they have available for rent. Use the Direct Payment Voucher process for facility/room rental plus any equipment charges.
• Media Services: If your event is not in the Student Union, Media Services has audio-visual equipment that you can use for free. It does not matter if your event is on-campus or off-campus. Contact them at 408-924-2888 for a list of available equipment.
• Other Vendor: If renting from an outside vendor, use the Web Requisition process.
• Include completed Hospitality Expense Justification (pdf) along with support backup documentation with Direct Payment or Requisition.

Catering Services

• Contact Spartan Catering or choose any caterer on the Approved Caterer List.
• Contact the caterer directly to place your order.
• Use either the ProCard or Direct Payment Voucher process.
• Include completed Hospitality Expense Justification (pdf) along with support backup documentation with ProCard or Direct Payment.
• For more information, check the Purchasing Directory and contact the Catering Buyer.

Entertainment

Includes musicians, clowns, etc.

• Use the Web Requisition process.
• Include completed Hospitality Expense Justification (pdf) along with support backup documentation with Requisition.

Note: SJSU requires insurance documentation from all vendors and contractors that provide on-campus services. The Buyer will work directly with your vendor to obtain necessary insurance documentation.

Furniture Rental

• Spartan Shops: They will rent tables and chairs if order includes catering services. Contact Spartan Catering at 408-924-1756. Use the Direct Payment Voucher process.
• Other Vendor: All other furniture rentals, use the Web Requisition process.
• Include completed Hospitality Expense Justification (pdf) along with support backup documentation with Direct Payment or Requisition.

Room/Facility Rental

• Contact the Student Union at 408-924-6300 to make your reservation.
• Use the Direct Payment Voucher process.
• Include completed Hospitality Expense Justification (pdf) along with support backup documentation with Direct Payment.

Help

• For more information, check the Purchasing Directory and contact the Events/Retreats Buyer.