Procurement Pathways

There are various ways to request and purchase products and services for your department. We call them Procurement Pathways. This page provides a summary of all the various ways to request and purchase products and services for your department. For more detailed information, click on one of the pathway headings below. For restrictions, please see Standard Exclusions.

ProCard Pathway
Preferred Method

Use to provide an easy and expeditious method for campus departments to procure a wide variety of low dollar items, office supplies, and limited services, such as:

  • Advertising
  • Office Max
  • Misc supplies
  • Subscriptions

For restrictions, please see Standard Exclusions.

Direct Payment Pathway
Intended to be used as a way to quickly and easily pay for a specific list of products and services, such as:
  • Books and pamphlets
  • Continuing Education PC instructors
  • Field trip entrance fees
  • General repairs under $1,000
  • JOC/Gordian Service fees
  • For a complete list, please see the Direct Payment Checklist.

For restrictions, please see Standard Exclusions.

Employee Reimbursement
Used to reimburse SJSU students/employees for the following:
  • Citation refund.
  • eRefund correction
  • Parking refund
  • Payroll special check
  • Personal reimbursement up to $1,000
  • Petty cash department fund reimbursement
  • University Police Department POST training.
For restrictions, please see Standard Exclusions.
 GoCard Pathway
Similar to a ProCard, the GoCard is used to prepay expenses related to Official University travel. Allowable expenses include:
  • Conference/Registration fees
  • Airfare
  • Car rentals
  • Lodging
  • Travel arrangements made through official University travel consultant
  • Parking/Taxi/Shuttle

For restrictions, please see Standard Exclusions.

 Petty Cash Pathway
Intended for the reimbursement of small dollar university business related expenses when cash is the most cost efficient method of payment.

Purchases may not exceed $50 per transaction exclusive of sales tax, with any one vendor in a day.

For restrictions, please see Standard Exclusions.

 Requisition Pathway
Used to request products and services that do not qualify for any other process.

For a detailed list of items that may be restricted to the requisition pathway, please see Standard Exclusions.

OfficeMax Pathway
Order supplies and printing services online through OfficeMax website, using ProCard.

For restrictions, please see Standard Exclusions.