Single/Multiple Day Activities Policy

All single/multiple day activities will only be scheduled if rooms are available after all classes have been placed for each term. A reservation confirmation will be sent when the activity is scheduled into a room. Academic Scheduling reserves the right to make adjustments to all reservations at any time. Should this situation arise, you will be accommodated as best as possible.

  1. Effective Fall 2012, Prime Time hours (M-Th, from 9:00 a.m. through 3:00 p.m.) during the first 20 days of instruction (up through the Enrollment Census Date) will be reserved for regular session classes only.
    • We will not be able to schedule events during Prime Time until after the 20th day of instruction.
    • During these first 20 days we will continue to schedule other events after 3:00 p.m. Monday through Thursday or Friday, Saturday and/or Sundays, if space is available.
    • After the Census, we will schedule events at any time, depending on classroom availability.
  2. On-line classes and classes with TBA meeting patterns that need a room periodically are advised to request it one month prior to the first day of classes.  We will process these requests on a first-come, first-serve basis.  Prime-time classes in this category (M-Th, 9:00 a.m. to 3:00 p.m.) must comply with standard start times per Senate Policy. 
  3. All received requests with only on-campus participants must provide a minimum of 3 full business days/24 business hours of advance notice or they will be rejected.
  4. All received requests with off campus participants (and are not for a class meeting or orientation/recruitment) will require a minimum of 30 days of advance notice. (Additional paperwork will be required from HR & FD&O)