Doctoral Dissertation Forms

It is important that students and faculty check this website each semester for the latest instructions and guidelines. Failure to submit the dissertation as instructed is likely to result in a delay in graduation.

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Required Reading

  • SJSU Master's Thesis and Doctoral Dissertation Guidelines (pdf)
    Must be read by all students who plan on submitting a doctoral dissertation to Graduate Studies. These guidelines are effective Fall 2016. Previous versions of the guidelines no longer apply. The SJSU doctoral guidelines also include templates for the introductory pages of your dissertation or dissertation that must be followed. 

Required Forms for Doctoral Dissertations

  • Dissertation Information Packet (pdf) Last updated for Fall 2016. All pages must be filled out and included when you initially submit your dissertation to Graduate Studies for review. The packet includes the following:

  • Dissertation Information Form (pdf)

  • Dissertation Committee Approval Form (pdf) (must be signed by all your committee members at the time you send your dissertation to Graduate Studies). The Dissertation Committee Approval Form serves as evidence that your committee members have all approved your dissertation. The dissertation itself should contain only a dissertation committee page that lists your committee members and follows the template provided in Appendix E of the dissertation guidelines.

  • SJSU License Agreement Updated to include several different embargo options pursuant to University Policy S14-10. Please fill out the dissertation information packet completely. The dissertation information packet must be included as a separate attachment when you email your dissertation for initial review to Graduate Studies (i.e., do not incorporate the forms into your dissertation document). 

Digital or handwritten signatures are accepted from faculty members on the Dissertation Committee Approval Form and from the student on the SJSU License Agreement.

Required Supplementary Documents (When Applicable)

  • IRB or IACUC Approval Letter (if applicable)
    If research for your dissertation involved either human or animal subjects, you must provide evidence that you had obtained the appropriate permission before conducting your research and collecting any data. Approval is needed from either

    The SJSU Human Subjects - Institutional Review Board (IRB)

    The SJSU Institutional Animal Care & Use Committee (IACUC)

    IRB or IACUC approval letters should be included as a separate attachment when you email your dissertation for initial review to Graduate Studies.

  • Copyright Permissions (if applicable)
    If copyrighted material is included in your dissertation, you must obtain permission from the copyright owner and provide evidence that such permission was obtained at the time that you submit your dissertation to Graduate Studies. Examples of copyrighted material may include any images that are not your own - tables, figures, graphs, photographs, maps - as well as extensive portions of text, such as the reproduction of journal articles. See the following link, Copyright Information, for further guidance.

    Sample Permission Letter for Use of Copyrighted Material (pdf)
    Template for obtaining permission to reproduce copyrighted material within a dissertation.

    Copyright permissions should be included as a separate attachment when you email your dissertation for initial review to Graduate Studies

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