Thesis and Dissertation Publication Information

General Information

The Office of Graduate Studies has transitioned to a completely paperless system for reviewing master's theses and doctoral dissertations, as well as for submitting them to the external publisher, ProQuest, and to the MLK Library.

While students must email their thesis or dissertation for initial review and approval to our office, Graduate Studies utilizes a web-based system called an “ETD (Electronic Theses and Dissertations) administrator” for managing the electronic submission of the final Graduate Studies-approved thesis or dissertations. The ETD administrator enables Graduate Studies to review the final thesis or dissertation, communicate any additional revisions that may be needed, and send a digital PDF copy to ProQuest and the MLK Library. The ETD administrator also allows students to select a publishing option, order personal copies from ProQuest, and make the appropriate payments.

Full-text versions of the thesis or dissertation may be available through ProQuest as well as through the MLK Library's online institutional repository, Scholarworks, depending on the publishing and license options the student selects.

The ETD Administrator

SJSU ETD Administrator

Please make sure that you upload your thesis or dissertation to the ETD administrator only after Graduate Studies has reviewed and approved your thesis or dissertation. Students who upload their thesis or dissertation prior to receiving approval from Graduate Studies will have their thesis or dissertation deleted from the system. Information on the steps for submitting your thesis or dissertation for initial review and approval by Graduate Studies is available in the Master's Thesis and Doctoral Dissertation Guidelines (pdf).

Attention to detail is paramount, especially during this final stage of the thesis or dissertation review process. The final, PDF copy represents the official record of your culminating experience work at SJSU. Graduate Studies will notify Graduate Admissions and Program Evaluations that you have completed the thesis or dissertation requirement once the final version of your thesis or dissertation and all supporting documents/payments have been posted on the ETD administrator and the requested corrections have been verified.

Publishing and Distribution Agreements

This thesis/dissertation distribution diagram (ppt) reflects how your thesis or dissertation will be distributed and the options available to you. There are two agreements that you will be required to fill out:

  1. The ProQuest Publishing Agreement

    The ProQuest Publishing Agreement is embedded into the online ETD submission process. Please refer to “resources & guidelines” on the ETD administrator beforehand to review the publishing options in detail, or contact ProQuest at (800) 521-0600.

  2. The Master's Thesis License Agreement and the Doctoral Dissertation License Agreement

    The SJSU license agreement is part of the Thesis or Dissertation Information Packet that students are required to submit along with their thesis for initial review to Graduate Studies. The agreement is forwarded to the library by Graduate Studies once the final thesis is uploaded to the ETD administrator. The license agreement allows students to communicate the level of access they want others to have to their thesis in the library catalog. Students can choose between SJSU access only (only SJSU faculty, staff, and students would have access to a full text version of the thesis) or worldwide access (anyone searching the library catalog would have access to a full text version of the thesis). An embargo option (delayed release) is also available. Questions about the SJSU license agreement can be directed to the thesis coordinator.