San José State University requires that all event-holders using University facilities carry liability insurance for the event. If your organization does not maintain liability insurance, the California State University provides a way for you to purchase affordable Special Event insurance for recognized campus organizations.

The cost of the coverage is based on the type of event(s) being covered, the number of attendees and the length of the event. Obtaining Special Event insurance is independent of leasing the campus facility or obtaining security coverage for the event.

Special Event insurance for student groups, organizations, clubs and team sports using Student Union Facilities is arranged through the Student Union scheduling office at 408-924-6300.

For campus departments or individual classes planning events, Special Event insurance is handled by University Risk and Compliance. The following forms are used for Special Events Liability Insurance:

• Special Events Liability Insurance Request Form (PDF)
• Special Events Release Agreement Form (PDF)
• Special Event Report of Injury or Loss Form (PDF)
• For more information, see our Special Event Liability Insurance Policy (PDF).