COVID19 Protocol

Health & Safety are SJSU's Primary Priority!

Health and safety are SJSU’s primary priority. With this in mind, we have aligned fully with the San José State University COVID-19 vaccination policy. In accordance with this policy, we recommend that all students participating in an SJSU Study Abroad and Away (SAA) program be fully vaccinated for COVID-19, unless they have been approved for an exemption by SJSU. 

Our primary focus in aligning with the SJSU vaccination policy and respecting local, regional, national, and international regulations/requirements is to ensure our students, faculty, and staff enjoy a successful and healthy experience abroad/away, and to respect and support the wellbeing of the communities in which we operate programs.

Vaccination RequirementWhere possible, approved exemption status will be allowed. However if there is an external (non-SJSU) mandate, regulation, guideline or policy requiring proof of vaccination for any portion of the study abroad and away program or a requirement for rigorous and frequent testing that impacts one’s ability to fully participate in the entirety of the program schedule or impacts other participants’ program participation, exemptions will not be allowed. Students are expected to participate in all required programming which may include, but are not limited to: classes, workshops, and meetings. 

Vaccination reduces the risk of denied entry and quarantine, and it increases access to local events, services, and travel. Several countries, businesses, and institutional partners have put in place vaccine requirements/mandates that will require participants to provide proof of vaccination to enter the country, use the service, enter their facilities, engage with their organizations, or stay in their hotels/lodging. 

We are adding an easy to identify label to program brochures to quickly identify programs that have a component(s) that will require proof of full vaccination. If you see the label below, it means that you will need to be fully vaccinated to participate in the program. 

SJSU Approved Vaccine Exemption and Study Abroad

If a student has an approved exemption for the COVID-19 vaccination, it is their sole responsibility to adhere to any and all local, regional, national, and international policies for quarantine, testing, etc. without assistance from SAA and at their own expense and on their own time. 

Testing and quarantine requirements must be arranged by the student and cannot be scheduled or addressed in any way that would disrupt the program schedule, course components, or other participants’ experiences.  If a student misses any activity, class, excursion, or program component, they will not be able to successfully complete the program and course.  

Students must independently maintain full compliance with and coordinate required testing and submission of test results to the organization, institution, company, or government requiring proof of negative COVID-19 status. Students are fully and individually responsible for addressing and managing the consequences of any and all additional financial impacts or travel interruptions incurred as a result of testing positive for COVID-19 (outside of coverage/assistance provided by the student insurance plan during the program dates) or falling out of compliance with local, regional, national, and international regulations and policies. SAA will only identify programs that are known to have an event, activity, or component of the program where proof of COVID-19 vaccination is required without exemption. It is the (non-vaccinated) student’s responsibility to know, understand, and comply with  local, regional, national, and international guidelines, regulations, and requirements for unvaccinated individuals. 

If a student has an approved exemption for the COVID-19 vaccination, it is their sole responsibility to adhere to any and all local, regional, national, and international policies for quarantine, testing, etc. without assistance from SAA and at their own expense and on their own time. 

Testing and quarantine requirements must be arranged by the student and cannot be scheduled or addressed in any way that would disrupt the program schedule, course components, or other participants’ experiences.  If a student misses any activity, class, excursion, or program component, they will not be able to successfully complete the program and course.  

Students must independently maintain full compliance with and coordinate required testing and submission of test results to the organization, institution, company, or government requiring proof of negative COVID-19 status. Students are fully and individually responsible for addressing and managing the consequences of any and all additional financial impacts or travel interruptions incurred as a result of testing positive for COVID-19 (outside of coverage/assistance provided by the student insurance plan during the program dates) or falling out of compliance with local, regional, national, and international regulations and policies. SAA will only identify programs that are known to have an event, activity, or component of the program where proof of COVID-19 vaccination is required without exemption. It is the (non-vaccinated) student’s responsibility to know, understand, and comply with  local, regional, national, and international guidelines, regulations, and requirements for unvaccinated individuals. 

Group programming (Faculty-led Programs and Alternative Break Programs)

The continued spread and dynamic nature of the impacts of the COVID-19 pandemic continue to present additional risks for students who are studying abroad/away on group programs (Faculty-Led Programs and Alternative Break Programs). Group study abroad/away programs will follow the SJSU health and safety protocols and vaccination mandates as they are on campus, as well as any location-specific health and safety protocols of the host organization/city/country. However, due to unique challenges presented by the nature of short-term Faculty-Led and Alternative Break group programs, additional considerations are necessary.  

On a short-term program, students travel as a group, sharing hotel rooms and local transportation (namely coach buses, trains, etc). Students participating in Faculty-led Programs are also completing 3-6 academic units in an expedited time frame. As such, if a student were to miss any of the program or not be allowed to participate in a program component because proof of vaccination is required, they would not be able to successfully complete the program. 

Some  partner organizations, hotels, museums, and other excursion/site visits on our Faculty-led Programs are requiring proof of full vaccination. Some countries may require  quarantine upon arrival for unvaccinated travelers and/or rigorous and frequent testing protocols and regulations. If there is a required quarantine for fully vaccinated travelers mandated upon arrival, and it is a) prohibitively long or b) prohibitively expensive, SAA reserves the right to cancel the program to mitigate and reduce any unnecessary financial burdens that may be a result of such a policy.

Individual/Independent Study Abroad Programs (SJSU Exchange, ISEP, CSUIP, Summer School Abroad)

SJSU’s individual/independent study abroad programs include SJSU Exchange, ISEP, CSU IP and Summer School Abroad. Although contingent on border requirements and university/program-specific policies, it is recommended that students with approved exemption status consider participation in these individual study abroad programs, rather than group programming. On  individual programs, group activities are not required, students have the opportunity (in most cases) to arrange individual housing, and they have time to quarantine before the program if required. This will give students more flexibility to successfully complete their study abroad program.

It is important to note that there may be some countries where entry without a COVID-19 vaccine is not permitted. Additionally, entry requirements are constantly evolving, and although a COVID-19 vaccine requirement may not be required upon application to an individual study abroad program, vaccination could be required at a later date if there are changes in country-specific entry requirements. Students participating in individual study abroad programs are required to adhere to location-specific health and safety protocols of the host organization/city/country.

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