Food and Catering


Food and catering is considered a hospitality expense and must comply with the Hospitality Guidelines. The Hospitality Guidelines identifies acceptable expense based on the type of Fund used to pay for it.  

A completed Hospitality Expense Justification form is required to be included with support backup documentation for all purchase and payment requests. Requests without this form will not be processed.


Process to Buy

Food and Catering for    on-campus events/Meetings

Only vendors from the Approved Caterers List may be used. 

For purchases under $50:

  1. Use Petty Cash process. 

For purchases greater than $50:

  1. Use ProCard or Direct Payment process.

Food and catering for   off-campus events/meetings

  1. Use the Requisition process.