GoCard

 

Purpose

The university GoCard program, similar to a ProCard,  is used to prepay expenses related to Official University travel. Allowable expenses include:

  • Conference fees
  • Registration fees
  • Airfare
  • Car rentals
  • Lodging
  • Travel arrangements made through the official university vendor, Travel Consultants
  • Parking/Taxi/Shuttle

GoCards are issued only to staff responsible for arranging and coordinating travel for their department. Go cards will not be issued to individuals solely for their use.

To apply for or make changes to an existing GoCard, complete the GoCard Application (PDF). For more information, please contact the GoCard Program Administrator.

Cardholder
Responsibilities
 
  1. Request a GoCard by completing the GoCard Application.
  2. Take the in-person training course ProCard/GoCard Reconciliation (Course No. FIN903).
  3. Travel must be approved in advance of making non-cancellable travel arrangements via the Travel Authorization in FTS.  For non-university employees, travel related expenses must be approved in advance of making non-cancellable travel arrangements via the Request for Approval of Travel (PDF) form.

  4. Save your receipts whenever you use the GoCard to make a purchase.
  5. Each month, you must reconcile your statement to verify that the charges are valid and that goods have been received.
Documentation
  • Detailed receipts for each expense, including reference to the Travel Authorization number (if available) which corresponds with the expense.
Additional Requirements