Preferred Method

Use to provide an easy and expeditious method for campus departments to procure a wide variety of low dollar items, office supplies, and limited services, such as:

• Advertising
• OfficeMax
• Miscellaneous supplies
• Subscriptions

For restrictions, please see Standard Exclusions.

1. Request a ProCard by completing the ProCard Application (pdf).
   • If your Approving Official changes, submit an updated ProCard Application (pdf).
2. Take the in-person training course ProCard Reconciliation (FIN903).
   • You must complete this course and request system access before you can enter the ProCard Reconciliation functions of CFS.
   • For details about how to register for this course, login, complete the training and request system access, please visit MySJSU Training for Employees.
   • If you need help with this process, contact the Administrative Applications Help Desk at 408-924-1530.
3. Save your receipts whenever you use the ProCard to make a purchase.
   • If you lose a receipt, replace it with the Certification of Receipt of Goods (pdf).
4. Each month, you must reconcile your statement to verify that the charges are valid and that goods have been received.
   • For detailed instructions on completing the ProCard Reconciliation in CFS, visit MySJSU Finance Help for Department Users.
   • Due dates for ProCard statement processing are listed below.
5. All questions regarding ProCard policy and use should be directed to the ProCard Coordinator at 408-924-1569.

• Detailed receipts for each expense.
• Include other additional documentation when necessary, such as the Hospitality Expense Justification form.

Understanding of the ProCard Manual.