ProCard

 

Purpose

 Preferred Method

Use to provide an easy and expeditious method for campus departments to procure a wide variety of low dollar items, office supplies, and limited services, such as:

  • Advertising
  • OfficeMax
  • Miscellaneous supplies
  • Subscriptions

For restrictions, please see Standard Exclusions.

Cardholder Responsibilities
  1. Request a ProCard by completing the ProCard Application (pdf).
  2. Take the in-person training course ProCard Reconciliation (FIN903).
    • You must complete this course and request system access before you can enter the ProCard Reconciliation functions of CFS.
    • For details about how to register for this course, login, complete the training and request system access, please visit MySJSU Training for Employees.
    • If you need help with this process, contact the Administrative Applications Help Desk at 408-924-1530.
  3. Save your receipts whenever you use the ProCard to make a purchase.
  4. Each month, you must reconcile your statement to verify that the charges are valid and that goods have been received.
  5. All questions regarding ProCard policy and use should be directed to the ProCard Coordinator at 408-924-1569.
Documentation
Additional Requirements

Understanding of the ProCard Manual.

 

Statement Notification Reconcile Statement/Print Adjustment Report Submit Report
On (or about) the 25th of each month, cardholders are notified via email that their ProCard statements are ready for reconciliation. By the 5th of the following month, cardholders must reconcile their ProCard statements and print their ProCard Adjustment Reports. By the 10th of each month, both cardholders and their Approving Official must sign the ProCard Adjustment Report and submit all documentation to Accounts Payable, Zip 0041.