Standard Exclusions

Contracts & Purchasing Services have Procurement Pathways for obtaining products and services for your department. The following is a list of items that have purchase restrictions, are restricted to a specific pathway, or are prohibited all together.

Commodity

ProCard

GoCard

Direct Payment

Employee/

Student

Reimburse-

ment

Petty Cash

OfficeMax

Requisition

Advertising

$1,500 limit

No Yes No No No Yes

All Services

No

Shredding services allowed if from preferred vendor Recall.

No 

No

General repair services allowed if under $1,000.  

No   No   No   Yes 

Anything requiring a SJSU signature on a contract, including deposits for off campus events

No  No   No   No   No   No  Yes 

Cash Advances

No  No   No   No   No   No   No 

Chemicals or other hazardous substances

 No (unless an MSDS is obtained with goods)  No   No   No   No   No   Yes 

Computer Monitors 


Up to 3 per billing cycle

 No No No  No  No  Yes 

Copy Machines

 No No   No   No  No No   No 

Custom products using SJSU logo

No  No   No   No   No  No   Yes 

Engraving 

No  No   No   No   No  No   Yes 

Equipment1 

  • Must be less than $5,000
  • Cannot be ATI related
  • For computers (including tablets), up to 3 per billing cycle
No   No   No   No  No   Yes 

Fans, heaters, and air conditioners2

No  No   No   No   No  No   Yes 

Food/Catering3

Must comply with
Hospitality Guidelines
No   Must comply
with
Hospitality Guidelines

Must comply
with
Hospitality
Guidelines

Must comply with 
Hospitality 
Guidelines

No   Yes 

Furniture 

No  No   No  No No No   Yes 

Gifts (e.g., flowers, cards)

Must comply with
Hospitality Guidelines
No   No  

Must comply
with 
Hospitality
Guidelines

Must comply with 
Hospitality
Guidelines

No   Must comply
with 
Hospitality Guidelines 

Household Appliances 5

No   No   No   No  No No   Yes 

Insurance6

No   No   No   No  No  No   No 

Maintenance 

No   No   No   No   No No   Yes 

Memberships 

Yes   Only those paid in conjunction with event registration fees   Yes  Yes No  No   Yes 

Narcotics or Ingestible Medication 

No   No   No   No   No  No   Yes 

Plaques and Awards

No  No   No   No   No  No   Yes 

Postage

No   No   No   No   No  No   No 

Printing or other related services

No  

Allowed from OfficeMax ImPress for digital printing services or from Sierra Office Supply and Printing for SJSU logo business stationary
No   No   No   No   No Yes 

Products for personal use

No   No   No   No   No   No   No 

Public Works or Trade Work 

No   No   No   No   No   No   Yes 

Real property purchases, leases or rentals

No   No   No   No   No   No   Yes 

Registration Fees

No Yes No No No No No

Software7

  • Purchase price less than $1,000
  • Up to 3 licenses in a billing cycle
  • Each license must be for a single user; otherwise, request will require ATI compliance review
No   No   License must be for a single user; otherwise, request will require ATI compliance License must be
for a single user; otherwise, request will
require ATI 
compliance
No   Yes 

Telephones8

No No   No No No No No

Travel Expenses9

No 

For approved expenses, please see the GoCard Manual

No   No   No  No No 

Wireless/Cellular Devices

Must comply with Wireless Device Program No No Must comply with Wireless Device Program

Must comply with Wireless Device Program

No Yes

 

1 Refers to whole unit and parts to create or run a unit; includes computers. 

2 Product requires FD & O review and written approval before requesting department submits a Requisition. FD & O approval needed even if new appliance is replacing a non-functioning one.

Food provider should be an SJSU Approved Caterer. A completed Hospitality Expense Justification form must be included with support backup documentation for all payment or purchase requests.

A completed Hospitality Expense Justification form must be included with support backup documentation for all payment or purchase requests.

5 Product requires FD & O review and written approval before requesting department submits Requisition.

6 Contact the Risk Manager in Budget & Risk Management.

7 Consult with department IT personnel first for information on university owned software licenses.

8 For campus telephone services and equipment, please contact ITS Telecommunications.

9 Travel Expense Reimbursements are process through Financial Transaction Services, with some exception for Foreign Faculty, Students, and Volunteers. For detailed information, please contact the Accounts Payable Travel Specialist.