Cardholder Responsibility

 

  • Use of card is restricted to Cardholder only
  • Keep card and card number secure
  • Comply with university GoCard program policy and procedures
  • Obtain itemized receipts for each transaction
  • Obtain credit from merchant on canceled charges and disputed items
  • Review purchases online and distribute to appropriate chartfields
  • Reconcile monthly statements with receipts and deliver to Approving Official for approval and submission to Accounts Payable within 5 working days of statement email notification (on or about the 28th of each month)
  • Immediately report lost or stolen cards to the credit card company, GoCard Program Coordinator and Approving Official
  • Return the card to the GoCard Program Coordinator before leaving the university or when there is no longer a need for the card
  • Notify the Travel Card Program Coordinator of changes to your Approving Official
  • Agree to the consequences of violating the GoCard program policy and procedures