Consequences for Failure to Comply with Program Policy and Procedures

 

Individual Cardholder and/or department card privileges may be revoked and/or face other disciplinary actions for the following reasons including and not limited to:

  • Failure to comply with GoCard program procedures defined in this guideline
  • Excessive instances of lost receipts/invoices
  • Loaning the GoCard out for others to use
  • Purchasing of restricted items

 

Consequences of Late Statements/Missing Documentation

All paperwork (GoCard reconciliation reports, receipts, and any required justification) must be received in Accounts Payable within 5 working days of statement email notification (on or about the 28th of each month). Failure to comply will result in revoking of card privileges and/or other disciplinary measures:

1st Time

Spending limit on card will be set to $1.00. Limit will be reset 5 working days after receipt of all documents.

2nd Time

Spending limit on card will be set to $1.00. Limit will be reset on the 1st day of the next billing cycle following receipt of all documents.

3rd Time

Cardholder privileges will be terminated.

 

Consequences of Purchasing Restricted Items

1st Time

Email notification to Cardholder and Approving Official.

2nd Time

Email notification to Cardholder and Approving Official as well as a conference meeting and retraining of both Cardholder and Approving Official required.  GoCard limit reduced to $1.00 until training is complete.  Further disciplinary action may be taken.

3rd Time

 Cancellation of card with no reinstatement. Further disciplinary action may be taken.