Credit Card Controls

Maximum Dollar Amount per Transaction

For each Cardholder within his/her area of responsibility, the Approving Official will determine the maximum dollar amount per transaction allowed for the individual Cardholder. The maximum cannot exceed $5,000 per transaction and such maximum includes shipping, handling, and freight. Should a transaction exceed the allowed maximum for the Cardholder, it will be denied when the merchant processes the charge. Splitting of purchases to circumvent this limit is not allowed.

Maximum Dollar Amount per Monthly Billing Cycle

For each Cardholder within his/her area of responsibility, the Approving Official will determine the maximum dollar level allowed for charges per month (not to exceed $10,000). Should a purchase be attempted that would put the Cardholder over the established limit, it will be denied when the merchant processes the charge.

Merchants from Whom Purchases Cannot Be Made

The card is restricted from use by certain merchant types such as airlines/airports, drug stores, hotels/motels, and restaurants/bars. Goods and services provided by these types of merchants should generally be secured through use of the American Express corporate travel card.

Exceptions

Any request for delegation of authority that would exceed $5,000 per transaction or $10,000 per month, or conflict with the restricted items list must be submitted to the Accounts Payable Manager for approval.