Cardholders and their Approving Officials have been granted limited authorization to purchase on behalf of San José State University. Authority to purchase goods and services has been delegated from the Chancellor to the President and to the university Contracts & Purchasing Services. The Contracts & Purchasing Services has further delegated limited purchasing authorization to individuals in departments outside the Purchasing Services through the use of the procurement credit card.
Contracts & Purchasing Services and Accounts Payable Offices have implemented internal controls as regulated by the Chancellor’s Office that mitigate procurement abuses, comply with Trustee policy, ensure observance of good business practices, and provide appropriate checks and balances.
As a ProCard cardholder, you are responsible for ensuring all your purchasing transactions are in compliance with State and Federal laws, including conflict of interest laws and any potential impact your purchase may have on personal financial interests.
All ProCard cardholders and Approving Officials are responsible for conducting business in an ethical manner as outlined by the SJSU Procurement Ethics Policy:
- Conduct business in good faith; demanding honesty and ethical practices from all participants in the purchasing process.
- Strive to obtain the maximum value for each dollar of expenditure.
- Avoid unfair practices by granting all competitive suppliers equal consideration insofar as State, Federal, and CSU regulations require.
- Make reasonable efforts to negotiate equitable and mutually agreeable settlements of controversy with a supplier(s).
- Personal gifts or gratuities from vendors will be politely and firmly declined.
- Avoid involvement in any transactions/activity that could be considered to be a conflict between personal interests and the interests of the CSU.
- Enhance proficiency by acquiring and maintaining current technical knowledge and pursuing related educational opportunities and professional growth.
- Know and obey the letter and spirit of laws governing the purchasing function and remain alert to the legal ramifications of purchasing decisions.