First Point of Contact
The Property Coordinator is the first point of contact for property disposition, whether or not the property is tagged. If a department has property that is not being utilized, it should submit a Property Survey Report to the Property Office. The Property Coordinator performs the following steps:
- Obtains the approval of the University Property Survey Board for property that is tracked in the Asset Management system.
- Notifies the ReUse Coordinator if the property appears to have value.
- Submits an iServiceDesk request for FD&O Recycling/Moving Services if the property does not appear to have value. Note: the Service Desk will not accept requests for property disposition directly from the custodial department, i.e. that have not gone through the Property Office. This is to assure that dispositions go through the standard approval process.
The Property Survey Board oversees the university equipment disposition process. Board members include the Director of Accounting Services, the Contracts & Purchasing Services Manager, the Accounts Payable Manager, and the Associate Director of Facilities Services. A minimum of two members of the Board must approve all dispositions. The Board notifies the Associate Vice President for Finance when a department mismanages their property inventory or incurs excessive property loss.
The ReUse Coordinator puts equipment in working order up for auction via Public Surplus, a web site designed to assist government agencies with disposal of furniture and equipment.
- First, the equipment will be offered for Internal (Campus) Auction for 7-14 days.
- Items not claimed during the Internal auction are placed on Public Auction for two weeks.
- Note that university employees and students are considered outside parties for purposes of property disposal. They may participate in the Public Auction, but not the Internal Auction. The university may not gift property of significant value to them.
For more information about the ReUse Program, see the Furniture/Equipment ReUse Program.