GAPE Forms

Below are forms related to processes pertaining to new and current graduate students. Except where noted (e.g., IRB and Thesis forms), these forms should be delivered to Graduate Admissions & Program Evaluations in the Student Services Center, Window “G”. All documents are in PDF format, and require the free Adobe Acrobat Reader for viewing. For writable forms, you must first save the document to your computer before entering your information.  Entries on writable forms will be lost if it is not saved in advance. 



Declaration of Finance
This form if for F-1 visa applicants only.

Residency Questionnaire

This form is for applicants that are specifically being requested to submit proof of residency. 

Waiver of Right of Access to Letters of Recommendation
This form is to be filled out by the applicant and the recommender and then submitted to the major department with letters of recommendation. Please note that not all major departments require letters of recommendation as part of their department application.

Transfer IN (I-20 Transfer Request)
For newly admitted foreign students transferring a current and active I-20 visa to SJSU in order to attend our campus using a currently issued I-20 visa.


Current Students

Change of Classification in Master's Program
This form informs the GAPE Office that a student has met all conditions required of graduate departments whereby students are then changed from a ‘conditional’ graduate student status to a ‘classified’ graduate student status.

Application for a Change of Graduate Major
This form is designated for current and enrolled students and is used to request a change of major. 

Master's Level Double Degree Application 
This form is designated for current and enrolled students and is used to request to add a second master's degree program to a student’s career. 

Course Transfer Validation Form
This form is to be used only in circumstances where course transfer credits needs to be validated before filing for advancement to candidacy. 

Petition for Advancement to Graduate Candidacy 
Advancement to candidacy is a crucial step to take in your graduate career. An approval of advancement to candidacy denotes that the student is on track to graduate.  Note that if pull-down menus lack an option that you need, simply type in the entry desired. As of the Fall 2010 semester, this form requires the signature of the departmental or school graduate advisor, not simply the master's committee chair. 

Request for Course Substitution in Master's Degree Program
This request is allowed for courses that were listed on an approved candidacy form, but never taken as part of the program for completion.  

Request for Re-validation of Course that Has Exceeded the Seven-Year Time Limit
This form indicates how expired courses will be re-validated for renewal.  

Guide for Interdisciplinary Studies
For Interdisciplinary Studies applicants only. For additional information about the Interdiciplinary Studies Program, please visit the Graduate Studies and Research website. 


Human Subjects Research IRB Forms and Thesis Guidelines:

For forms and templates related to human subjects research as well as thesis preparation please visit the Office of Graduate Studies and Research website. IRB and Thesis related forms should be submitted to the Office of Graduate Studies and Research in the Administration Building Room 223B. 



Application for Award of Master's Degree
Graduation application. 

Graduation Date Change Request for Award of Master's Degree
Reactivation form if student has already filed a graduation application, but graduation has been delayed. 

Duplicate Diploma Request
Form for receiving copies of diploma. 


Special Petitions 

Graduate Retroactive Course Add 
As of the Fall 2010 semester, this form has been terminated and replaced with the Post-Census Date Petition for Late Enrollment, available after the Census Date each semester on the Registrar's website. Prior to the Census Date, late course adds are requested through the Pre-Census Date Petition for Late Enrollment, also available on the Registrar's site. 

Graduate Petition for Excess Units 
This petition is intended for use by graduate students who wish to take course units beyond the maximum 16 semester unit maximum.

Graduate Petition for Course Drop/Semester Withdrawal
This petition is to request for a late or retroactive withdrawal from a single course or entire semester. 

Healthcare Provider Verification of Medical Condition Form
This form serves as documentation of medical/health issues in support of a student petition. 

Graduate Petition for Extension of Time Limit for Removal of Incomplete Grade
This petition allows a request to extend the time beyond the allocated 1-year to complete a course already graded with an incomplete.  

Graduate Petition for Extension of Time Limit for Removal of Report-in-Progress Grade
This petition allows for a two-year extension of RP grade. 

Graduate Reinstatement Petition
To be used following university disqualification.

Verification of Culminating Experience
Memo used by departments to approve completion of degree. Only graduate advisors have a copy of this form, which they submit on the student's behalf. 


Advanced Certificates 

Advanced Certificate Audit
To be submitted by certificate program directors on behalf of a student when certificate program is completed.