Guide to Schedule a Zoom Meeting
- If you have never used Zoom before, log into Zoom at https://sjsu.zoom.us/ with your SJSU ID and password.
- After logging in you will be redirected to the Zoom account main page. Click on the
Schedule A Meeting option on the top right as shown below:
- Fill out the meeting basic details:
- Topic: Title of the meeting
- Description: Description of the meeting
- Select the timing of the meeting:
- When: Date and time of the meeting.
- Duration: Duration for which the meeting needs to be scheduled.
- You can schedule meetings with multiple occurrences so that each occurrence uses the
same meeting ID and settings by selecting the Recurring meeting option.
- Recurrence and Repeat: You can schedule recurring meetings in daily, weekly and monthly increments.
- Occurs on: You can select the days as desired.
- Choose either the desired end date or the number of occurrences of the meeting:
- Select Required under Registration if you want the student to register before joining the meeting. If required, you
can select the desired option for registration.
- Select the security option of the meeting.
- Passcode: Students will be prompted to add the passcode for the meeting if One-Click join is not enabled in the main settings.
- Waiting room: Enabling this option places students in the waiting room until you add them to the
meeting.
- Select the audio and video settings for the instructor and students:
- Select the required meeting options:
- Enable join before the host: lets the student join the meeting before the instructor joins.
- Mute participants upon entry: Students will be muted as soon as they enter the meeting. Students or instructors can unmute the mic at the time of interaction.
- Only signed-in users with specified domains can join meetings: The students need to authenticate using the SJSU email address prior to joining the meetings. Alternatively, attendees will need to authenticate with any Zoom account to join.
- Automatically record meeting on the local computer: You can choose to record the meeting and save the video recording to your computer
or the cloud.
- Breakout Room pre-assign: See the next Step.
- Select the Breakout Room pre-assign option to create the breakout room prior to the meeting:
- Create Rooms: Select the option to manually create the rooms:
- Click on “+” to add rooms. Click the icon the same number of times you want to create rooms. For instance, for 5 rooms click 5 times.
- Select each breakout room and add students to those rooms by typing their names in the Add participants field.
- You can also select students and Move to other rooms or Remove.
- Click Save.
Note: If you don’t want to pre-assign breakout rooms, you can leave that option and edit it later. Before editing, please read the note mentioned in Step 15 carefully.
- Create Rooms: Select the option to manually create the rooms:
- You may enter the SJSU email address in the Alternative Hosts section to make them the co-hosts of the meeting. Click Save and you will be able to see the meetings appearing under Upcoming Meetings.
- The meeting will be scheduled and will be visible in the Meetings section:
- Hover over the created meeting and click the Edit Button:
- Select the Edit this Occurrence or Edit All Occurrences option:
NOTE: If you want to edit the Breakout Room pre-assign option, please select the Edit All Occurrences option. - Change the required setting and Save the meeting again. If you want to Edit the Breakout Room pre-assign option then follow the same as Step 11.