Accounting FAQs

 

 

Fund 

General Accounting

Services

Tax

 

 

Fund 

  1. What is the difference between a Budget journal and Financial journal?
    Financial journal entries are used to record:
    Financial journal entries reflect actual revenue and expenditure activity.  This "actual" activity includes transactions such as accounts payable expenses, revenues received, etc.  Financial journal may consist of a chartfield string including Account, Fund DeptID, Program, Class or Project.

    Budget adjustment journal entries are used to:
    Budget journal amounts are reflected in the DataWarehouse reporting system in the "Current Budget" column.  Budget journals are used for a number of purposes such as to record anticipated expenses and/or revenue within a given fiscal year.  Budget journals can be used in evaluation actual expenditures against a budget to better identify under or overspending.  

  2. How do I correct a chartfield coding error?
    Most corrections can be made by campus departments through a Transfer Journal in the Financial Transaction Services (FTS).  However for those journal transactions that cannot be performed in FTS (i.e., revenue accounts, etc.),  Accounting Services will enter transactions in the system for you.  A Journal Entry Upload Request form will need to be submitted to Accounting Services.

  3. How do I correct a deposit that has been incorrectly posted?
    Most corrections can be made by campus departments through a Transfer Journal in the Financial Transaction Services (FTS).  Since the majority of deposits are recorded to revenue accounts (unless the deposit is a refund for an expense incurred), Accounting Services will need to post the corrections for you.  through a Journal Entry Upload Request form will need to be submitted to Accounting Services. A Journal Entry Upload Request form may be found on the following link.

General Accounting

  1. I have a question related to an accounting issue.  Who do I contact in Accounting Services?
    Please refer to the Accounting Directory for the name of staff to contact.

  2. How do I find out the year-end Campus Department deadlines?
    Fiscal year-end timelines are explained in the Finance Spring What's Up? event held every year. The fiscal year-end schedule can also be found on the Finance website Presentations page.

  3. Why am I being contacted by Accounting Services to assist with an audit inquiry?
    SJSU is subject to both annual audits and periodic audits.  It is important that audit inquiries are responded promptly with accurate information that is consistent with CSU policy and governing compliance rules.  Since Campus Departments generate many general ledger transactions whereby the source information comes from the department (i.e., FTS Transfers, payroll activities, etc.), Accounting Services may need to contact Campus Departments for supporting documentation or additional information.  As such, it is critical that Campus Departments have record-retention practices in place.

 

The Accounting Services website (see below link) provides a list of accounting services provided.