Request to Create Vendor

 

All new vendors to San José State University must complete the Vendor Data Record Std. 204 (PDF).

The requesting department responsible in obtaining this form from vendors and submitting request for Accounts Payable to create in our vendor database will depend on the type of Procurement Pathway used for the purchase of goods/services.

To determine if a vendor or employee/student exist in FTS, requesting department can use the look-up feature. If vendor does not exist in FTS, please follow the appropriate instructions below:

Direct Payment 

  • When requesting goods/services from a new vendor, have them complete the Vendor Data Record Std. 204 form.
  • Before creating the Direct Payment request, send the Vendor Data Record Std. 204 form to vendor-request@sjsu.edu along with the following information:
    • Vendor Name
    • Remittance Address
    • Description of Payment
  • Allow 3-5 business days to process request.

Reimbursement to Students

  • Prior to creating a Student Reimbursement request (non-student fee related) send an email to vendor-request@sjsu.eduwith the following information:
    • Student Name
    • Student ID
    • Mailing Address
    • Description of Payment
  • Allow 3-5 business days to process request.

Requisition

The Contracts & Purchasing Services will request and work with Accounts Payable to process form.