Standard Exclusions
Contracts & Purchasing Services have Procurement Pathways for obtaining products and services for your department. The following is a list of items that have purchase restrictions, are restricted to a specific pathway, or are prohibited all together.
| Commodity | ProCard | GoCard | Direct Payment | Employee/ Student Reimburse- ment |
Petty Cash | OfficeMax | Requisition |
|---|---|---|---|---|---|---|---|
|
Advertising |
$1,500 limit |
No | Yes | No | No | No | Yes |
|
All Services |
No | No | No | No | No | No | Yes |
|
Anything requiring a SJSU signature on a contract, including deposits for off campus events |
No | No | No | No | No | No | Yes |
|
Cash Advances |
No | No | No | No | No | No | No |
|
Chemicals or other hazardous substances (unless MSDS is obtained with products) |
No | No | No | No | No | No | Yes |
|
Computer Monitors |
Up to 3 per billing cycle |
No | No | No | No | No | Yes |
|
Copy Machines |
No | No | No | No | No | No | No |
|
Custom products using SJSU logo |
No | No | No | No | No | No | Yes |
|
Engraving |
No | No | No | No | No | No | Yes |
|
Equipment1 |
Must be less than $5,000 Cannot be ATI related For computers (including tablets), up to 3 per billing cycle |
No | No | No | No | No | Yes |
|
Fans, heaters, and air conditioners2 |
No | No | No | No | No | No | Yes |
|
Food/Catering3 |
Must comply with Hospitality Guidelines |
No | Must comply with Hospitality Guidelines |
Must comply |
Must comply with |
No | Yes |
|
Furniture |
No | No | No | No | No | No | Yes |
|
Gifts (e.g., flowers, cards) |
Must comply with Hospitality Guidelines |
No | No |
Must comply |
Must comply with |
No | Must comply with Hospitality Guidelines |
|
Household Appliances 4 |
No | No | No | No | No | No | Yes |
|
Insurance5 |
No | No | No | No | No | No | No |
|
Maintenance |
No | No | No | No | No | No | Yes |
|
Memberships |
Yes | Only those paid in conjunction with event registration fees | Yes | Yes | No | No | Yes |
|
Narcotics or Ingestible Medication |
No | No | No | No | No | No | Yes |
|
Plaques and Awards |
No | No | No | No | No | No | Yes |
|
Postage |
No | No | No | No | No | No | No |
|
Printing or other related services |
No | No | No | No | No | No | Yes |
|
Products for personal use |
No | No | No | No | No | No | No |
|
Public Works or Trade Work |
No | No | No | No | No | No | Yes |
|
Real property purchases, leases or rentals |
No | No | No | No | No | No | Yes |
|
Software6 |
Purchase price less than $1,000 Up to 3 licenses in a billing cycle Each license must be for a single user; otherwise will require ATI compliance review |
No | No |
License must be for a single user; otherwise will require ATI compliance |
License must be |
No | Yes |
|
Telephones7 |
No | No | No | No | No | No | No |
|
Travel Expenses8 |
No |
For approved expenses, please see the GoCard Manual |
No | No | No | No | No |
|
Wireless/Cellular Devices |
Must comply with Wireless Device Program |
No |
No | Must comply with Wireless Device Program | Must comply with Wireless Device Program | No | Yes |
1Refers to whole unit and parts to create or run a unit; includes computers.
2Product requires FD & O review and written approval before requesting department submits
Requisition.
3Food provider should be an SJSU Approved Caterer.
4 Product requires FD & O review and written approval before requesting department submits Requisition.
5Contract Human Resources' Risk and Safety Compliance Office.
6Consult with department IT personnel first for information on university owned software licenses.
7For campus telephone services and equipment, please contact ITS Telecommunications.
8Travel Expense Reimbursements are process through Financial Transaction Services, with some exception for Foreign Faculty, Students, and Volunteers. For detailed information, please contact the Accounts Payable Travel Specialist.
