Approving Financial Expenditures
Depending on the transaction type, the approval process differs. In most cases, Approving Officials will approve financial transactions in one of two ways: approving a transaction in the Financial Transaction Services or approving a transaction with a manual review and signature.
Approving Officials may not approve transactions that involve reimbursements for themselves, an immediate supervisor, or any upper management in their reporting structure.
Transaction Type |
Approval process |
Level of Approval |
|
Financial Transaction Services |
Approving Official |
|
|
Financial Transaction Services |
Approving Official |
|
|
Financial Transaction Services |
Approving Official (no exceptions) |
|
|
Financial Transaction Services |
Approving Official and additional approval depending on type of travel (In-State, Out-of-State, International). Please see SJSU Travel Guide for more details (link to travel guide section re: authorization) |
|
|
Financial Transaction Services |
Approving Official |
|
|
Financial Transaction Services |
Approving Official |
|
|
GoCard Adjustment Report |
Manual review and Signature |
Approving Official (no exceptions) |
|
ProCard Adjustment Report |
Manual review and Signature |
Approving Official (no exceptions) |
|
Review and Email |
Approving Official |
|
|
Manual review and Signature |
Approving Official |
|
|
Manual review and Signature |
Approving Official |
|
|
Financial Transaction Services |
Department staff granted access |
|
|
Financial Transaction Services |
Department staff granted access |
|
|
Financial Transaction Services |
Department staff granted access |
|
|
Financial Transaction Services |
Department staff granted access |
