Journals

Journals are created by various campus departments for reasons such as transferring expense and budget or to chargeback departments for services received.  

All journals have a numeric Journal ID preceded with a prefix.  Below is a list of journal prefixes, descriptions, and sources of data. Also the names and phone numbers of corresponding department(s) to contact.

Journal ID Prefix

Journal Description & Source of Data

Department(s) to Contact

Phone Number(s)

No Prefix Journals that have just a numeric ID (without a prefix) are for entries originating in Accounting, Bursar's or Budget. Finance Connect 924-1558
 
ALO Journals created by the PeopleSoft allocation process that distributes amounts based on a formula, such as the monthly General Fund benefits allocation. Finance Connect 924-1558
 
AMEX American Express travel. Finance Connect 924-1558
 
AP Amounts invoiced by vendors and travel charges. Finance Connect 924-1558
 
CN TouchNet (Deposits made by department at Cashier's Office.) Cashiering Services 924-1601
 
HR Human Resources (Journals fed from the PeopleSoft HRSA system for salary expenditures). Review LCD (Labor Cost Distribution) reports for details. Finance Connect 924-1558
 
PRN AS Print Shop recharges (associated with the month and year of charges, such as PRNJAN09). AS Print Shop 924-1583
 
PST Postage recharges (associated with the month and year of charges, such as PSTJAN03). Distribution Services 924-1594
 
SF Fees, other revenues, and refunds fed from the TouchNet Student Financials system. Bursar's Office 924-1601
 
SJ Journals originating in Accounting and Budget and uploaded from Excel spreadsheets. Finance Connect 924-1558
 
TEL Telecommunication (Data uploaded from telecommunications department.) Journal numbers generated by system. Finance Connect 924-1558
 
TPO Parking Permits. Parking Services 924-2171
 
UPD Special Events. University Police Dept 924-6567
 
WB Web Budget journal (transfer) from the Finance Transaction Services created by a department. Budget Journals are for budget (not expense) transfers within an area under your control. (See definition under WE.) You may also credit budget to areas outside of your control; you may not debit budget to areas outside of your control. The From and To funds must be the same. Finance Connect 924-1558
 
WE Web Expense journal (transfer) from the Finance Transaction Services created by a department. Expense Journals are for expense corrections/reclassifications for DeptIDs within an area under your control, e.g.: within your department, for a Dean's office, within the college; for a VP's office, within the division. The From and To funds can be different. Finance Connect 924-1558
 
WH Web Hospitality Payment (journal) from the Finance Transaction Service created by a department. Hospitality Payments are for payment to another department ( Payee) for hospitality or other services rendered. You may only credit the Payee, not charge it. The Payee and Payor funds can be different. Finance Connect 924-1558
 
WI Web Interdepartmental Expense journal (transfer) from the Finance Transaction Services created by a department. Interdepartmental Expense Transfers are for expense corrections/reclassifications between your area ( Payor) and an area outside your control ( Payee). You may only credit the Payee, not charge it. The Payee and Payor funds can be different. Finance Connect 924-1558