Journals are created by various campus departments for reasons such as transferring expense and budget or to chargeback departments for services received.  

All journals have a numeric Journal ID preceded with a prefix.  Below is a list of journal prefixes, descriptions, and sources of data. Also the names and phone numbers of corresponding department(s) to contact.

Journal ID Prefix	Journal Description & Source of Data	Department(s) to Contact	Phone Number(s)
No Prefix	Journals that have just a numeric ID (without a prefix) are for entries originating in Accounting, Bursar's or Budget.	Accounting Services	924-1558
		Bursar's Office	924-1601
		Budget & Risk Management	924-1558
ALO	Journals created by the PeopleSoft allocation process that distributes amounts based on a formula, such as the monthly General Fund benefits allocation.	Accounting Services	924-1558
		Budget & Risk Management	924-1558
AMEX	American Express travel.	Accounts Payable	924-1558
AP	Amounts invoiced by vendors and travel charges.	Accounts Payable	924-1558
CN	TouchNet (Deposits made by department at Cashier's Office.)	Cashiering Services	924-1601
HR	Human Resources (Journals fed from the PeopleSoft HRSA system for salary expenditures). Review LCD (Labor Cost Distribution) reports for details.	Administrative Applications	924-1530
PRN	AS Print Shop recharges (associated with the month and year of charges, such as PRNJAN09).	AS Print Shop	924-1583
PST	Postage recharges (associated with the month and year of charges, such as PSTJAN03).	Distribution Services	924-1594
SF	Fees, other revenues, and refunds fed from the TouchNet Student Financials system.	Bursar's Office	924-1601
SJ	Journals originating in Accounting and Budget and uploaded from Excel spreadsheets.	Accounting Services	924-1558
		Budget & Risk Management	924-1558
TEL	Telecommunication (Data uploaded from telecommunications department.) Journal numbers generated by system.	Information Technology Services	924-2394
TPO	Parking Permits.	Parking Services	924-2171
UPD	Special Events.	University Police Dept	924-6567
WB	Web Budget journal (transfer) from the Finance Transaction Services created by a department. Budget Journals are for budget (not expense) transfers within an area under your control. (See definition under WE.) You may also credit budget to areas outside of your control; you may not debit budget to areas outside of your control. The From and To funds must be the same.	Accounting Services	924-1558
		Administrative Applications	924-1530
WE	Web Expense journal (transfer) from the Finance Transaction Services created by a department. Expense Journals are for expense corrections/reclassifications for DeptIDs within an area under your control, e.g.: within your department, for a Dean's office, within the college; for a VP's office, within the division. The From and To funds can be different.	Accounting Services	924-1558
		Administrative Applications	924-1530
WH	Web Hospitality Payment (journal) from the Finance Transaction Service created by a department. Hospitality Payments are for payment to another department ( Payee) for hospitality or other services rendered. You may only credit the Payee, not charge it. The Payee and Payor funds can be different.	Accounting Services	924-1558
		Administrative Applications	924-1530
WI	Web Interdepartmental Expense journal (transfer) from the Finance Transaction Services created by a department. Interdepartmental Expense Transfers are for expense corrections/reclassifications between your area ( Payor) and an area outside your control ( Payee). You may only credit the Payee, not charge it. The Payee and Payor funds can be different.	Accounting Services	924-1558
		Administrative Applications	924-1530