Use the SJSU Financial Transaction Services (FTS) for entering journal transfers, payments and adjustments as described below. If you need help, contact the Administrative Applications Help Desk at 408-924-1530 or info-support@sjsu.edu.

 

Expense Journal Transfers (WE)

Used for transferring expenses from one ChartField to another when both are under your control. The DeptIDs must be the same, but the Fund can be different.

Budget Journal Transfers (WB)

Used for moving budget money from one ChartField (other than Fund) to another when both are under your control. Transfers of budget should not be used to reimburse expenditures. For more information, contact the University Budget Office.

Interdepartmental Expense Transfers (WI)

Used for transferring expenses from ChartFields within your control to ChartFields outside of your control.

Hospitality Payments (WH)

Used to pay another department for products and/or services you received. You would be the Payor and the department you are paying would be the Payee. Also see Chargebacks.

Note: Hospitality payments are not to be confused with SJSU Hospitality Guidelines regarding what can and cannot be paid with state funds when hosting an SJSU event or entertaining guests of SJSU.

HR Expense Adjustment

Used for an after-the-fact adjustment to ChartFields used for payroll (e.g., to credit Work Study funds and move the funds to Student Assistant).