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Campus Fiscal Year-End
: Frequently Asked Questions (FAQs)
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Frequently Asked Questions (FAQs)
These questions relate to the 2008/09 fiscal year-end:
Are all the deadlines applied to the CSU Operating Fund (fund 70000) only? Do we have separate deadlines for purchasing through other funds?
Does the deadline for blanket orders and service orders mean we can't create new receipts in PeopleSoft against a purchase order after that date?
When can we start the purchasing process for next year's fund?
When can we start to purchase from Office Max again after the year-end Office Max deadline?
When can I find the forms needed for my ProCard purchases?
Will my June credit card charges be posted this year?
What does the year-end commencement deadline entail?
What is the exact time deadline for deposits on the last business day in June?
Will you clarify the difference between expense, interdepartment, and hospitality transfers?
Which expense account do we use if we need to do chargebacks for services provided by our department?
Can department transfers be between different funds?
What if we have an event that crosses fiscal years?
If I need help with reports or financials, where can I go?
Since fund 70000 is a trust fund, will it still be subject to the General Fund rules?
Does the mid-June deadline for budget and expense journals apply to VP and Dean level offices as well as to lower level departments?
Why is the ProCard deadline (in June) later than the Office Max deadline (in May), since the Pro Card is used in large part to buy from Office Max?
Will Direct Payment Requests be processed after the mid-June deadline?
If we submit a document/request on the Finance Web Component by the year-end deadline, does that mean we have met the deadline?
How do we notify Accounts Payable to record estimated travel expense for June trips not completed by the mid-June deadline?
Checks are often not accepted for international registrations. Can Accounts Payable pay by wire transfer?
If we have a balance available in the CSU Operating Fund (fund 70000), may we prepay expenses for the next year in order to spend down this balance?
If we have a balance left over in a blanket purchase order, may we continue to spend it in the next fiscal year?
Can I encumber funds from 08/09 for a classified as to run throughout the summer (June-August)?
We were told that 6/30 encumbrances (unspent PO amounts) will roll forward to the next fiscal year; that departments will receive a budget in the next fiscal year to cover any such encumbrance rollforward in fund 70000; anf that the budget will subsequently be adjusted to actual amounts spent on these POs. Will this adjustment be done more than once?
Can we get rid of dangling encumbrances of a few cents?
Regarding the early cutoff date for Electronic and Information Technology purchases greater than $15,000 - what are the cutoff dates for E&IT purchases under $15,000?
If a department submits a Registration Request before the year-end deadline for a conference in the next fiscal year, will the expense be reflected in the current fiscal year?
Are revenues (accounts beginning with 5) in fund 70000 available to spend?
What is the year-end deadline for travel agency expenses?
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