Requesting a Classification Review

A request for Classification Review may be submitted by the employee or manager. Classification Review Requests shall be submitted to Human Resources through the Classification Review Request (.docx) form. An employee shall not submit a subsequent request prior to twelve (12) months after completion of a previous classification review. A Classification Review Request shall be completed within 180 days. If warranted, changes will be made in the form of a Job Reclassification (moving from one job code to another) or an In-Class Progression (moving from one skill level of a job code to another).

Process

Management-Initiated Classification Review Request

The manager should submit the required documentation directly to Workforce Planning via email to classcomp@sjsu.edu.

  1. Completed Classification and Compensation Review Request form. This form asks for the rationale for changes being proposed.
  2. A current position description in Microsoft Word format, as well as the previous position description. These two documents help to highlight any changes to the position.
  3. An organizational chart. This document helps Workforce Planning to have an understanding of the structure and reporting relationships surrounding the position under review.

Employee-Initiated Classification Review Request

An employee may initiate a request for a Classification Review by submitting the required documentation to the immediate non-bargaining unit supervisor with a copy submitted to Workforce Planning via email to classcomp@sjsu.edu.

Documentation required for an employee-initiated Classification Review is the same as that required for a management-initiated Classification Review Request. It is strongly recommended that the employee and manager work together to initiate the review, but this is not required.

The required documentation is as follows:

  1. Completed Classification and Compensation Review Request form. This form asks for the rationale for changes being proposed.
  2. A current position description in Microsoft Word format, as well as the previous position description. These two documents help to highlight any changes to the position.
  3. An organizational chart. This document helps Workforce Planning to have an understanding of the structure and reporting relationships surrounding the position under review.

The Review Process

The review process conducted by Workforce Planning may include any or all of the following:

  1. Analysis of the materials associated with the position including the position description, the rationale for the requested change.
  2. In-person desk audits with incumbent, supervisor, and/or managers.
  3. Comparison to other positions on the campus and/or within the CSU system for similarities and differences in matters such as scope, responsibility, skill level.

When Workforce Planning has completed the review and analysis, a decision will be rendered and communicated to the requestor. If the review was employee-initiated, a copy of the decision will be sent to the manager.

Timelines and Effective Dates       

  1. Workforce Planning will complete the Classification Review Request in 180 days or less from the date the request is received in Human Resources.
  2. Any change in classification and/or compensation will be effective on the first of the month following receipt of the request in Human Resources.

Appeal Process

An employee may appeal the decision of a classification review that was requested by either the employee or management no later than 30 days after such results have been provided to the employee.

Please consult your Collective Bargaining Agreement (CBA) for specific details pertaining to you under your Bargaining Unit.