Hourly Time Approval Help
- Approve Hourly Time
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Hourly approvers will receive a notification to approve once reported time has been processed by Payroll. You will not be able to approve prior to that notification.
- Log into SJSU @ Work
- Navigate to Manager Self Service → Time Management → Approve Time and Exceptions → Payable Time
- Enter the Group ID (DeptID in most cases) to approve for all employees in the department OR enter the EmplID (SJSU ID) for an individual employee
- Click Get Employees
- The current week defaults; change it by updating the Start and End Dates then click Refresh
- The number of hours to approve displays; to see more details click on the employee’s name
- Click the checkbox to select the entry for approval or click Select All to select all entries
- Click Approve
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- Enter time on behalf of my hourly employees
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Training is required to obtain access to enter hours on behalf of hourly employees. Contact University Personnel for more information.
- Log into SJSU @ Work
- Navigate to Manager Self Service → Time Management → Report Time → Timesheet
- Enter the Group ID (DeptID in most cases) to enter for all employees in the department OR enter the EmplID (SJSU ID) for an individual employee
- Click Get Employees
- The current week defaults; change it by updating the Start and End Dates then click Refresh
- Click the name of the employee for which you wish to enter time
- Enter the number of hours worked each day; ensure there is only one number after the decimal point (e.g. .3, .4, .5; not .25)
- Click Submit
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- Get access to approve hourly time
- Submit a Security Access Request Form to the CMS Security Team