Regular or Temporary Recruitment
A regular recruitment occurs when you plan to fill a new staff or management position for the first time, replace an existing position with no change in duties or replace an existing position with changes to previous duties.
A temporary recruitment occurs when you plan to fill a new staff or management position for the first time, replace an existing position with no change in duties or replace an existing position with changes to previous duties on a temporary basis, typically 6 months to 1 year. This is typically done when you do not have an employee in mind to fill your vacancy on an interim basis or if the position will only be needed for a short time. If you have an employee in mind, you may use the Emergency Hire process.
You will need a current Position Description outlining the responsibilities of the position, as well as preferred qualifications to be used in screening applications. Think about where you want to advertise the position and the information you’d like applicants to provide (e.g. Letter of Interest, Resume, etc.).
Follow your internal department and division processes for approving recruitments then enter a Request to Recruit (.pdf) in PeopleSoft to begin the process.
The Request to Recruit process involves multiple levels of approvals at the department, division and/or president level with a final approval taking place in Human Resources. Your Workforce Planning Analyst will reach out once the Request to Recruit has been received to review the classification when necessary, discuss any outstanding questions, and prepare the job for posting.
If not specified, all openings are posted to the general public with a first screening date two weeks later. With few exceptions, you may choose to post your opening exclusively to CSU or SJSU employees, and may extend the first screening date out further if desired.
Workforce Planning will forward all applications to the hiring manager for screening. It is your responsibility to screen first for minimum qualifications then secondly against the preferred qualifications set forth in the Request to Recruit. For CSUEU recruitments, applicants who are current CSUEU employees must be given first consideration.
- Recruitment Checklist and Procedural Steps (.pdf)
- Process Flow - Regular Recruitment (.pdf)
- Interview Question Guidelines (.pdf)
Contact your Workforce Planning Analyst with questions (see Your HR Representatives)