Accounts Payable

  • Downloadable forms must be printed, filled out and signed (as required) before submission to the Tower Foundation.

How do I submit a reimbursement or payment?
1. Complete a Requistion form [pdf] approved by the account holder for all non-travel related reimbursements or payments.
2. Complete a Travel Reimbursement Claim form for all travel related reimbursements.

For reimbursements please include the following:
1. Itemized receipts
2. Tender receipts (showing form of payment, and total amount). A tender receipt is the receipt copy you receive after using your credit/debit card ot it may also be part of the itemized receipt summary. 
3. Include business justification/background on the req form

Additional document support requirement may also be applicable:
1. If this is for an event, please include the flyer or announcement.
2. If meal or catering related, you will need to list the attendee names.

For payments to Guest speakers/Vendors include the following:
1. W-9 [pdf] & Vendor Data Form [pdf]
2. Flyer for the event or announcement for the speaking event.
3. Copy of the letter or email that was sent stating what they will be paid (for guest speakers).
4. Invoice (for Vendor payment requests).

Your Travel reimbursements include the following:
1. Travel authorization approval form
If a student - student travel informed consent form [pdf] and any other form they have signed.
2. All receipts (Itemized and tender) including all meal receipts.
3. Flyer for the conference or Event.

How do I onboard an Independent Contractor with the Tower Foundation
1. Complete the Independent Contractor Agreement form [pdf]
Please include the following:
1. W-9 [pdf] and Vendor Data Form [pdf]
2. Included Scope of work or estimate or proform invoice
3. Resume/Curriculum Vitae
4. Any signed agreements
Note: An independent contractors should not be a current employee of SJSU.

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