Forms

The Graduate Admissions and Program Evaluations Office processes a variety of forms during your graduate career. Our forms are categorized by degree progress below. You can also reference each form's process within the Graduate Student Guide

Note: All documents are in PDF format and require the free Adobe Acrobat Reader for viewing. For writable forms, you must first save the document to your computer before entering your information. Entries on writable forms will be lost if it is not saved in advance.

Change of Program

Change of Graduate Program Petition

Currently enrolled students use this form to request a change of graduate program. Online petition should be submitted by the priority deadlines listed below. View Change of Graduate Program details in the Graduate Student Guide.

Start Term for Requested Program  Fall Semester  Spring Semester
Priority Submission Deadline  July 01  December 01

Notes: Programs may require a completed SJSU graduate semester before decision. Students may only submit one petition request at a time but may submit an additional program request, if denied by the previously program.

Classification Status

Change of Classification in Graduate Program  [pdf]

A conditionally classified student may submit this form to become a clear classified student. View Achieve Graduate Classified Status in the Graduate Student Guide.

Candidacy

Petition for Advancement to Candidacy [pdf]

Matriculated students must use this form to list courses and culminating experience required to earn their degree. View Follow Form Instructions in the Graduate Student Guide.

Note: For writable forms, you must first save the document to your computer before entering your information. Entries on writable forms will be lost if it is not saved in advance.

Request for Validation of Transfer Credit [pdf]

Current students may use this form to transfer credit prior to candidacy. View Validate Eligible Graduate Transfer Credits in the Graduate Student Guide.

Request for Core Course Substitution [pdf]

Advisors may use this form to substitute a core (required) course in a student’s degree program. View Degree Template in the Graduate Student Guide.

Request for Elective Course Substitution [pdf]

Current students may use this form to substitute an elective course listed on an approved candidacy form. View Course Substitution in the Graduate Student Guide

Request for Course Revalidation (Masters) [pdf]

A student may use this form to request revalidation of an expired course in a master's program. View Course Revalidation in the Graduate Student Guide

Thesis and Dissertation Guidelines

 Visit the College of Graduate Studies website for additional forms and information. View Thesis and Dissertation in the Graduate Student Guide

Graduation

Graduation Application [pdf]

Graduate students who have an approved candidacy form apply for graduation in their MySJSU account. View Online Graduate Application in the Graduate Student Guide

Graduation Date Change Request

Students may use this online form to change their applied graduation date to another term. View Graduation Date Change Request in the Graduate Student Guide

Duplicate Diploma Request

Students use this form to obtain a copy of their graduate diploma. Students who prefer to send payment to the Bursar’s Office may use the Duplicate Diploma Request form [pdf]

Advanced Certificate Audit [pdf]

A student uses this form to list completed coursework required to earn an advanced certificate. Locate your certificate program in the SJSU Catalog

 

Special Petitions

Graduate Retroactive Course Add

Graduate students can find the Late Add Post-Census, Late Add-Retroactive, and Retroactive Requests for 1290R on the Registrar's website

Graduate Petition for Course Drop/Semester Withdrawal

Graduate students will use this petition to request for a late or retroactive withdrawal from a single course or entire semester. 

Note: Please do not use Safari when filling in this form. To ensure proper signature routing, indicate if you are an international student, receiving financial aid, and/or enrolled in a special session program. Include your personal statement, attach any extra documentation and the Healthcare Provider Verification of Medical Condition Form (if needed). Fill in your signature using your mouse or touchpad.

Healthcare Provider Verification of Medical Condition Form [pdf]

A graduate student may use this form as documentation of medical/health issues in support of a Graduate Petition for Course Drop/Semester Withdrawal

Request for Changing the Culminating Experience and Adjustment of Student Record [pdf] 

A graduate student will use this form to retroactively withdraw from the existing (graded) culminating experience course and retroactively add the new culminating experience course. View Change of Program in the university catalog for more information about switching culminating plans. 

Graduate Petition for Excess Units [pdf]

Students will use this petition if they wish to take course units beyond the maximum 16 semester units.

Graduate Petition for Extension of Time Limit for Removal of Incomplete Grade [pdf]

Graduate students will use this petition to request an extension beyond the allocated 1-year to complete an incomplete grade.  

Graduate Petition for Extension of Time Limit for Removal of Report-in-Progress Grade  [pdf]

Graduate students will use this petition to request a 2-year extension for a Report-in-Progress (RP) grade. 

Graduate Reinstatement Petition [pdf]

A disqualified graduate student will use this form to initiate the reinstatement process. View Disqualification and Reinstatement in the Graduate Student Guide

Disregard of All Previous Graduate Coursework for Reinstatement (Special Consideration Only) [pdf]

A disqualified graduate student, seeking reinstatement via Special Consideration (only), may use this supplemental form with their Graduate Petition for Reinstatement [pdf].

GWAR Waiver Petition (Prior to Fall 2020) [pdf]

Graduate students, who were admitted prior to Fall 2020, may use this petition to request a GWAR waiver. View Fullfill the Graduation Writing Assessment Requirement (GWAR) in the Graduate Student Guide

GWAR Waiver Petition (Fall 2020 and Later) [pdf]

Graduate students, who were admitted Fall 2020 and later, may use this petition to request a GWAR waiver. View Fullfill the Graduation Writing Assessment Requirement (GWAR) in the Graduate Student Guide

Verification of Culminating Experience

Graduate Advisors use this form to verify the completion of a graduate student's culminating experience and degree requirements. View Verification of Culminating Experience Form in the Graduate Student Guide