Forms
1) DocuSign is the preferred and secured method. Use your SJSU email to send forms to records-regist@sjsu.edu. Do not include SSN, DOB, or passport info.
2) Use Dropbox by the Student Services Center entrance
3) USPS Mail
Enrollment/ Registration
- Excess Units: Summer Session | Undergraduate for Fall'23 available 7/27/23 | Graduate [pdf]
- Incomplete Extension (DocuSign)
- Late Enrollment (Note: You must clear ALL registration holds from your student center before submitting this form)
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- Late Add - Post Census for Fall'23 (DocuSign, Signing Routing Order [pdf], available 9/19/23)
- Late Add - Retroactive for Spring'23 or prior (DocuSign, Signing Routing Order [pdf], valid after last day of semester)
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- Late Drop/ Withdrawal request: Undergraduate | Graduate
- Leave Request
- Reinstatement (from academic disqualification): Undergraduate [pdf] | Graduate
- Petition for a Repeat Exception(use if repeating a class for the 2nd or more times (i.e. attempting a class for 3rd time) and/or repeating in excess of 28 units, DocuSign)
- Retroactive Requests for 1290R (Graduate Students only, DocuSign), 1290R Request Guide [pdf]
- Special Session Forms
- Step to College/ Dual Enrollment program Registration
- Summer Session Forms
- Time Conflict Consent Request (DocuSign)
- Winter Session Forms
Family Educational Right & Privacy Act
- Go to FERPA page
Grades / Grading
- Audit Option Form (DocuSign, Deadline to file for Fall'23 is 9/15/23 at 5 pm)
- Credit/ No Credit Option Form (Starting Summer'23: contact your major advisor to initiate this process)
Graduation
- Application: Undergraduate | Graduate
- Diploma - ordering a duplicate
- Bachelor Degrees: Online | Paper [pdf]
- Master and Doctorate Degrees: Online
- Graduation Date Change:
- Follow these graduation date change instructions.
Major / Minor / Catalog Rights Changes
- Undergraduate Students:
- Need to change Major or Minor, contact your New Major/ Minor Advisor at your College Success Center
- Need to change Catalog Rights, contact an Advisor at your College Success Center
- Need to drop a minor, fill out Minor Drop form [pdf].
- Graduate Students
- Submit "Change of Graduate Program petition" available on GAPE page.
Official Transcripts
Personal Information
- Submit Personal Info Changes via Online (Primary Name, Date of Birth, SSN/ ITIN) Be sure to follow all instructions carefully.
- Personal Info Change [pdf] (Address, Phone#, Preferred Email address, Gender)
Residency for Tuition Fee Purposes
- AB 540 instruction [pdf] and AB 540 form [pdf] (CA Non-Resident Tuition Exemption Request)
- Residency
Special Programs
- Certificate Program: Basic Undergraduate Certificate form [pdf] (For Department use only)
- Cross Enrollment [pdf]
- IntraSystem: Concurrent Enrollment [pdf]/ Visitor Enrollment [pdf]
- Step to College/ Dual Enrollment program Registration