FAQs About Graduation
This page will address frequently asked questions and discussion topics about the graduation process. For diploma related topics, visit the Diploma Information page.
- Application Status
- Awarding Degrees
- Commencement Information
- Confirmation Email
- Course Substitution
- Degree Verification
- Dropping a Minor
- Graduation Term
- Changing Major Requirements
- Hold Letters
- Latin Honors
- MyProgress
- Transfer Credit
- Unit Requirements
- Other Topics
Application Status
When the Office of the Registrar has processed your application, you will see a status update in MySJSU. We will also send you a confirmation email.
Confirmation Email
Your graduation evaluator will send you a confirmation email after reviewing your application. This email will provide a list of the outstanding requirements based on your MyProgress report. You may need to check your email trash and spam folders to locate this email. Also note that you might not receive this email until 2-3 months after you apply for graduation.
Changes to Your Major Requirements
If you have changes to your major requirements, contact your major advisor or department to update your MyProgress report.
Dropping a Minor
If you wish to drop a minor, download and complete the Drop Minor form [pdf]. Send the completed form directly to your graduation evaluator. If you do not formally drop the minor, you will be held to those requirements. Similarly, if you currently have a double major and wish to drop one major, use the Drop Major form [pdf].
Transfer Credit
If you have taken or are currently taking coursework at another institution, submit official transcripts when those final grades are available. SJSU will accept official electronic transcripts at etranscript@sjsu.edu. Inform your evaluator after you send your transcripts. Note that you may not transfer more than 70 units from community colleges.
Hold Letters
At the end of your graduation term, you may receive hold letter if you have not completed all degree requirements. This letter will list the outstanding items and provide instructions for how to resolve the issues.
Common items in the hold letter include:
- Outstanding GE, major, minor, or unit requirements
- Outstanding Study Abroad coursework
- Unresolved Incomplete (I) or Report Delayed (RD) grades
- Deadline by which documents must be submitted to their evaluator
If you just completed your final semester, follow the instructions on your hold letter and contact your graduation evaluator if you have questions.
If you last attended more than one semester ago, visit your college success center for guidance. They can provide a copy of the hold letter. You will also need to submit a graduation date change plus any additional forms as requested by your evaluator.
Latin Honors
To qualify for Latin Honors, both your Cumulative SJSU GPA and your All College GPA
must meet the minimum requirements. Your department may have additional honors for
your major. If you qualify, we will automatically apply the appropriate honor(s) to
both your diploma and transcript. If you have questions about medallions, contact
the Commencement Team.
| Honor | GPA |
| Summa Cum Laude | 3.85 - 4.00 |
| Magna Cum Laude | 3.70 - 3.84 |
| Cum Laude | 3.50 - 3.69 |
Awarding Degrees
The Office of the Registrar will normally award degrees about one month after the end of the semester.
- Fall candidates - end of January
- Spring candidates - middle of June
- Summer candidates - end of August
After we award your degree, your record is sealed and we cannot make any changes. This includes grade changes and updates to your major or minor.
Degree Verification
After you see your degree posted in MySJSU, you may request degree verification letter while you wait for your diploma to arrive in the mail. Note that your official transcript will show your conferred degree.
