Conference Rooms

The Office of Undergraduate Education (in partnership with the College of Graduate Studies) offers two conference rooms for SJSU business use:

Room Reservation

Please submit a Conference Room Request Form to reserve a room.

Notice: Conference room availability may be limited due to hybrid staff schedules.


Conference Room Guidelines

Scheduling and Availability

Conference rooms are available Monday-Thursday from 9:00 a.m. to no later than 4:00 p.m. Please note:

  • Conference rooms are to be used for business purposes only.
  • There is a 2-hour time limit for each booking, including set-up and clean-up.
  • Reservations can be made no more than 2 weeks in advance.
  • Only 2 reservations can be booked at one time.
  • Please notify office staff of cancellations 24 hours in advance. 

Exceptions will be considered on a case-by-case basis.

NOTE: The Office of Undergraduate Education and the College of Graduate Studies have priority in scheduling ADM 144 and ADM 167. In the event that your scheduled meeting needs to be canceled, you will be notified. 

Catering and Cleanup

The requester is responsible for making arrangements for catering, including overseeing setup and clearing of catering. When making room reservations, please be sure to schedule additional time for caterers to setup and clean up. Note: Tablecloth and/or trivets must be used when placing hot items on tables. 

The requester is responsible for clean up of all food, paper, etc. Please show consideration for the next group and clean up after your meeting. Failure to do so may result in future loss of access to the room.

A/V or Technology Support

The Office of Undergraduate Education and the College of Graduate Studies does not provide assistance with the A/V projector or internet in the conference rooms.

Please arrange technical support directly with the IT Help Desk at (408) 924-1530 or itservicedesk@sjsu.edu.