Academic Scheduling Users Group

The Academic Scheduling Users Group (ASUG) consists of Academic Scheduling and at least one representative from each college. The main College Representative will also act as the designated 'College Scheduling Coordinator'.  The main purpose of the group is to discuss best practices for the Schedule of Classes and University Lecture Room usage. 

Fall 2024 Upcoming Meetings 

  • August 19, 2024
  • September 16, 2024
  • October 21, 2024
  • November, 18, 2024
  • December 16, 2024

Representative Duties

The Primary College Representative attends the Academic Scheduling Users Group (ASUG) meetings and will forward and distribute information from Academic Scheduling to their departments and vice versa as college coordinator. They monitor the room allocation for their college and ensure that classrooms are scheduled appropriately during Rounds 1 and 1.5. They are copied on all notifications from Academic Scheduling. They are granted access to view the college allocated rooms using the scheduling software (Ad Astra Space, formerly Schedule) to assist with room usage during Rounds 1 and 1.5.

The Secondary (and Tertiary) College Representative attends ASUG meetings with the First College Representative. This person should have hands-on scheduling experience so they can participate fully in the meetings. In the absence of the First College Representative, they will act in their stead. During the meetings, they are encouraged to voice opinions or objections or concerns, but there will be only one “vote” per college. The Secondary (and Tertiary) College Representative will also be included in all email distributions.

Any additional representatives, including department schedulers may attend ASUG meetings. These representatives can voice opinions, objections or concerns to the group, but any college-wide decision will be made only through the First College Representative. These representatives will not be included in any email distribution.