Single/Multiple Day Activities Policy

All single/multiple day activities will only be scheduled if rooms are available after all classes have been placed for each term. A room confirmation will be sent after the activity is scheduled into a room. Academic Scheduling reserves the right to make adjustments to all reservations at any time. Should this situation arise, you will be accommodated as best as possible.

  1. In Person Supervision Classes with TBA Meetings Patterns and Classes That Require Occasional On-Campus Meetings (Instructional Modes 03, 04, and 11)

      1. Classes in this category are advised to request rooms one month prior to the first day of classes (Except the Week of Final Exams).  We will process these requests on a first-come, first-serve basis.  

      2.  Classes in this category requesting for Prime-time (M-Th, 9:00 a.m. to 3:00 p.m.) must use their college/department controlled spaces. If a University Lecture Room is needed, the requested meeting pattern must be outside of Prime-time.

      3. During a given semester, classes in this category may schedule up to 8 meetings as activities.  Classes with more than 8 on campus meetings, using the same meeting pattern, should be scheduled as Instruction Mode P (In Person) in PeopleSoft.  

  2. Requests for the1st 19 calendar days of a new semester
      1. 1st 14 calendar days of a new semester only the following requests will be scheduled.

        * Event/Activity Requests for Fridays 

        * Event/Activity Requests for Saturdays 

        * Event/Activity Requests for Sundays

        * In Person Supervision Classes with TBA Meeting Patterns 

        * Classes that Requires Occasional On-Campus Meetings                     (Instructional Modes 03, 04, and 11)

      2. 15th calendar day after semester starts - begin accepting requests for Monday through Thursday events to be scheduled in available rooms.

      3. 19th calendar day after semester starts - first day event can be scheduled (allow for 3 business days to process requests). 

  3. All requests with only on-campus participants must provide a minimum of 3 full business days of advance notice for processing (with exception for YUH 124) or they will be returned. 

    • YUH 124 - All requests with only on-campus participants for YUH 124 must provide a minimum of 5 full business days of advance notice for processing (Additional equipment training will be required and must be completed prior to using the room).

  4. All requests with off campus participants must provide a minimum of 30 days of advance notice for processing. (Additional paperwork will be required from Risk Management & FD&O)

  5. Requests submitted before dates listed on Submission Timelines will be returned. 

Single/Multiple Day Activities Policy [pdf]