Academic Scheduling Users Group

The Academic Scheduling Users Group (ASUG) consists of Academic Scheduling and at least one representative from each college. The main College Representative will also act as the college coordinator.  The main purpose of the group is to discuss best practices for the Schedule of Classes and University Lecture Room usage. 

Upcoming Meetings for Fall 2023

  • November 20, 2023
  • December 18, 2023


Representative Duties

The First College Representative is the primary college representative who attends the Academic Scheduling Users Group (ASUG) meetings and will forward and distribute information from Academic Scheduling to their departments and vice versa as college coordinator. They monitor the room allocation for their college and ensure that classrooms are scheduled appropriately during Rounds 1 and 1.5. They are copied on all notifications from Academic Scheduling. They are granted access to view the college allocated rooms using the scheduling software (ASTRA) to assist with room usage during Rounds 1 and 1.5.

The Second College Representative attends ASUG meetings with the First College Representative. This person should have hands-on scheduling experience so they can participate fully in the meetings. In the absence of the First College Representative, they will act in their stead. During the meetings, they are encouraged to voice opinions or objections or concerns, but there will be only one “vote” per college. The Second College Representative will also be included in all email distributions.

Any Department Representative may attend ASUG meetings. Department Representatives can voice opinions, objections or concerns to the group, but any college-wide decision will be made only through the First College Representative. Department Representatives will not be included in any email distribution.

For more information about the Academic Scheduling Users Group (ASUG), please contact Academic Scheduling at 408-924-2473.