SJS4 for Faculty

SJS4 is the San José State University instance of CalStateS4 (S4) a web-based system for online tracking of student academic placements within the community. It is supported by the Center for Community Engagement (CCE) in the California State University, Office of the Chancellor.

S4 is designed to:

  • Manage risk concerns and requirements associated with off-campus academic placements, and specifically outlined in Executive Orders;
  • Collect reliable and accurate data from CSU campuses about community engagement activities; and
  • Analyze HIPs data from CSU campuses to better understand the impact on student success, graduation and retention rates.

Students and faculty use SJS4 for their courses, to find and place with organizations who have a current University Organization Agreement (UOA) and to request new UOAs. All partners with whom students are placed in curricular service learning placements must have a current UOA per Chancellor's Office Executive Order 1064 and San José State University Senate Policy S16-14 [pdf].

Conducting service learning activities can involve risk. It is important to identify and address potential risks to reduce concerns about liability.


How to Review Courses

  1. Go to the SJS4 Log In Page 
  2. Login with your MySJSU ID & password
  3. On your home page, click on ‘Manage your courses’
  4. Click on the ‘View course’ button for the appropriate course

Screenshot of SJS4 Faculty Home Page

5. View each student's site placement and status


How to Review Site Information

  1. Click on the ‘SITES’ tab

Screenshot of SJS4 Faculty Home Page with arrow pointing to 'Sites' tab2. Select an organization

3. Review site information


How to Add/Remove Sites to Course

  1. On your home page, click on ‘Manage your courses’
  2. Click on the green ‘Select Sites’ button for the appropriate course
  3. Add any site of your choice using the green ‘Add’ button. Remove existing sites by clicking on the red ‘Remove’ button.

Screenshot of SJS4 Faculty Sites search results page

4. Once you have finalized your sites, click on the red ‘I’m done adding sites to this course. Complete      process.’ button on the top right corner of the screen.


How to Request a New Site

  • If you wish to have a site added that is not listed on SJS4, please complete the Student & Faculty Request for a New Site form.
  • It may take over a month to on board a new site depending on how long it takes to have the University-Organization Agreement (UOA) signed.
  • If the agency requests modifications to the UOA, your department works with the agency to identify modifications and submits a SJSU purchase requisition. 

SJS4 Faculty process for requesting a new site - New Site Workflow