Getting Study Abroad Courses Pre-Approved

• GE Requirements

  General Education (GE) Requirements 

  The Undergraduate Education (UE) office reviews and approves all GE requirement requests. Click here to visit their website and to follow  their 3-step process which includes emailing the UE team with a list of the abroad courses and the GE requirements you're requesting to fulfill abroad. They will review the proposed courses and complete the AAF Docusign form and route it to you and the Study Abroad & Away office for final approvals and filing. 

  Final Process: Once the Undergraduate Education office has approved and signed AAF will be routed back to you after all have signed for your final signature. Download a PDF copy of your completed AAF and upload it to your account on the Spartans Abroad Portal to help the Registrar's Office to process your host university's transcript when it arrives at SJSU at the end of your term abroad.

• For Business Majors / Minors

  For Business Major and Minor Requirements

  The Jack Holland Student Success Center has their own academic approval form that you will complete for any Business course approvals. You will need to connect with a business advisor for consultation and instructions on completing the Business Academic Approval Form. Please see service #3 on this advising webpage to schedule an appointment with a business advisor: https://www.sjsu.edu/lcobssc/advising/academic-advising.php

  Final Process: Once the Business School advisor has approved and signed the AAF, it will be routed back to you after for your final signature. Download a PDF copy of your completed AAF and upload it to your account on the Spartans Abroad Portal to help the Registrar's Office to process your host university's transcript when it arrives at SJSU at the end of your term abroad.

• For All Majors / Minors / Electives (non-business)

  All non-business Major, Minor, and Elective Requirements

  Click here for the AAF DocuSign form to get approvals from their major or minor faculty academic advisors. Start by completing the PowerForm Signer Information with the following information:

  1. Add your name and email.
  2. Add your major advisor's name and email (ONLY if you are requesting major requirement courses).
  3. Add your minor advisor's name and email (ONLY if you are requesting minor requirement courses) 4. Scroll to the bottom and click on "Begin Signing" for the DocuSign form. Once you're on the DocuSign form, complete the top section with your name and contact info, program information, term / year abroad, etc. and navigate to the appropriate major or minor section.

  5. Major / Minor / Elective Sections: List your abroad course numbers and titles in column A, the SJSU unit in column B, attach the course syllabus (required). Students are required to attach course syllabus and any other information to help the faculty advisors in their review process. Once you've attached the required syllabus, then scroll to the bottom and click "Finish." The AAF will be routed to the correct major or minor advisor and the Study Abroad & Away office for their review signature. The signed AAF will be routed back to you after all have signed for your final signature.

  6. Final Process: Download a PDF copy of your completed AAF and upload it to your account on the Spartans Abroad Portal to help the Registrar's Office to process your host university's transcript when it arrives at SJSU at the end of your term abroad.

• For University Electives Only

  For University Electives Only

  Students who wish to take courses abroad as electives only must complete the same Academic Approval Form (AAF) DocuSign form to have the Study Abroad & Away office assign an equivalent SJSU course. Start by completing the PowerForm Signer Information with the following information:

  1. Add your name and email
  2. Do NOT add your major advisor's name and email
  3. Do NOT add your minor advisor's name and email
  4. Scroll to the bottom and click on "Begin Signing" for the DocuSign form.
  Once you're on the DocuSign form, complete the top section with your name and contact info, program information, term / year abroad, etc. and navigate to the University Electives section.

  5. University Electives: List your abroad course numbers and titles in column A, the SJSU unit in column B. No need to attach a syllabus so simply scroll to the bottom and click "Finish." The AAF will be routed to the Study Abroad & Away office for their review & signature. The signed AAF will be routed back to you for your final signature.

  6. Final Process: Download a PDF copy of your completed AAF and upload it to your account on the Spartans Abroad Portal to help the Registrar's Office to process your host university's transcript when it arrives at SJSU at the end of your term abroad.