Below is a list of academic forms available in the Office of the Registrar. All forms are in PDF format and require Adobe Acrobat to view and print. Forms will open in a new browser window. **Attention: All the forms that are available in interactive version will not be provided at our front counter or the lobby, please complete the form on your desktop, print it out, obtain all the signatures required including yours and submit to "R" (Registrar) counter in the Student Services Center. |
| AB 540 (PDF) Interactive!(you can type on this form)** To be used if you do not meet the residency requirements, but have attended a California high school for a minimum of three years. Please see California High School Non-Resident Waiver Guidelines for more information. |
| Audit Option (PDF) Interactive!(you can type on this form)** Request to change normal letter grading to Audit (AU). Print and read the form carefully for instructions and qualifications. Once this form is signed and submitted, student will have no option to revert the audit back to a graded option. No grade points will be posted on the student's permanent record. For additional information regarding the Audit Option, please see the University Catalog. Submit this form to the "R" (Registrar) counter in the Student Services Center before the add deadline. |
| Change of Address/ Contact(PDF) Interactive!(you can type on this form)** Students can update current contact information by logging into mySJSU or by submitting this form to the Registrar's Office. |
| Change of Major or Minor (PDF) Interactive! (you can type on this form)** Use to declare new, change or add (double) Major or Minor. Requires the signature of your Advisor or Chairperson of the new Major/Minor Department. Changing to undeclared requires the signatures of your GE Advisor and the Director of Academic Advising and Retention Services. Submit completed form to the "R" (Registrar) counter at the Student Services Center. |
| Change of Name (PDF) Interactive! (you can type on this form)** Name changes must be accompanied by photocopies of legal documentation pertaining to your name change such as court documents or marriage certificate and a photocopy of an original identification card with a recent photo to verify new name such as a driver's license, passport or immigration card. |
| Credit by Exam Petition (PDF)Interactive! (you can type on this form)** Students may challenge courses by taking examinations developed at SJSU. Credit shall be awarded to those who pass them successfully. Student must be enrolled in the class in order to receive credit. Students may not earn credit by exam if they have previously taken or subsequently taken equivalent coursework. Please follow the instructions and deadline carefully. Please note: the instructor must submit this form to the "R" (Registrar) counter in the Student Services Center after all three parts of the petition have been completed. |
| Credit/No Credit Option (PDF) Interactive! (you can type on this form)** Request to change normal letter grading to credit/no credit (CR/NC). This option is only available to upper-division (Junior or Senior) and Post Baccalaureat students. Print and read the form carefully for instructions and qualifications. For additional information regarding the Credit/No Credit Option, please see the University Catalog. Submit this form to the "R" (Registrar) counter in the Student Services Center before the Add deadline. |
| Cross Enrollment (PDF) To be used by a current California State University student who wishes to enroll concurrently in a class at either a California Community College or a University of California campus. This form is also for a current California Community College or University of California student who wishes to enroll concurrently in a class at San Jose State University. Please read the form carefully for policies and procedures. Approval does not guarantee additional financial aid funding. Please check with the Financial Aid Office. |
| Duplicate Diploma (PDF)Interactive! (you can type on this form)** Use to order a new diploma. Mail the completed form to San Jose State University, Office of the Registrar, One Washington Square, San Jose, CA 95192-0009. There is a $10 fee. |
| Excess Units Petition (PDF) Interactive! (you can type on this form)** To be used by students who wish to enroll in more that 18 units. Print and read the form carefully for instructions and qualifications. Submit this form to the Academic Advising and Retention Services(AARS) from the first day of instructions to the last day to add(add deadline). |
| FERPA Authorization Release form (PDF)Interactive! (you can type on this form)** To be used by students wishing to give a designated person (usually a parent) access to their Family Education Rights and Privacy Act (FERPA) protected academic records. Please note that this authorization will be in effect until the student submits, in writing, a letter requesting that it be reversed. |
| Graduation Application (PDF)Interactive! (you can type on this form)** Please read the instructions on the application carefully. Submit the completed application along with your major form from your department office to Academic Advising & Retention Services(AARS) in the Student Services Center . |
| Graduation Date Change (PDF) Interactive! (you can type on this form)** If you have submitted a graduation application but will not complete your requirements by the graduation date you applied for. You must meet with an advisor at Academic Advising & Retention Services(AARS) for review and approval. There is a $10 fee that must be paid to the Bursar's Office before submitting the completed form to Office of the Registrar ("R" counter in the Student Services Center). |
| Incomplete Extension (PDF) Interactive! (you can type on this form)** Incomplete grades can be extended for a maximum of one additional year. Extensions must be submitted to the Registrar's Office prior to the end of the semester the incomplete was due to be cleared. |
| Intrasystem Concurrent Enrollment (PDF)Interactive! (you can type on this form)** To be used by a current California State University student who wishes to enroll concurrently at another California State University campus. Please read the form carefully for policies and procedures. |
| Intrasystem Visitor Enrollment (PDF)Interactive! (you can type on this form)** To be used by a current California State University student who wishes to transfer temporarily (one semester) to another California State University campus. Please read the form carefully for policies and procedures. |
| Late Enrollment Request for Students Dropped for Nonpayment (PDF) Interactive! (you can type on this form)** All late enrollment request due to disenrollment for non-payment require that you add all courses in which you were previously enrolled. Processing time may take up to two weeks. |
| Late Enrollment Request (PDF) Interactive! (you can type on this form)** To be used after the add deadline for late registration through the last day of instruction. Use only for documented extenuating circumstances. Read instructions carefully and submit completed request to the "R"(Registrar) counter at the Student Services Center. Any late add after the last day of instruction will require a Retroactive Add Petition. |
| Late Drop/ Course Drop Petition(PDF) Interactive! (you can type on this form)** To be used after the drop deadline and submitted before the last day of classes. Use only for documented extenuating circumstances. Read instructions carefully and submit completed request to the Student Advising Center. Note: if your intention is to drop all your classes for the current semester, please use a Withdrawal from the Semester Request(PDF). |
| Leave Request Form (PDF)Interactive! (you can type on this form)** Please read instructions carefully. File a Leave Request if you are planning to be out for two or more consecutive semesters, with a maximum allowed of four semesters. A Leave Request must be submitted before the start of your first semester out. Please review University Policy regarding Leave of Absence before submitting this form. |
| Open University Forms Please visit the Open University website to download the Open University Registration or Drop forms. Read forms carefully for instructions and deadlines. |
| Reinstatement Petition (PDF)Interactive! (you can type on this form)** Use to clear academic disqualification status. Read reinstatement guidelines carefully and meet with an advisor prior to submitting. |
| Residence Reclassification Request (PDF)Interactive! (you can type on this form)** Complete this form only if you have paid non-resident fees as a matriculated student for the previous semester. Please consult SJSU catalog, Residency Evaluation, and Frequently Asked Questions for more information. |
| Residency Questionnaire (PDF)Interactive! (you can type on this form)** Complete this form only if it is your first semester and you want your residency classification reconsidered. Please consult SJSU catalog, Residency Evaluation, and Frequently Asked Questions for more information. |
| Retroactive Graduate Petitions Graduate retroactive petitions include Retroactive Add, Drop or Retroactive Withdrawal. These petitions are only available at the Graduate Studies Counter in the Student Services Center. |
| Retroactive Undergraduate Petitions Undergraduate retroactive petitions include Retroactive Academic Renewal, Retroactive Add or Drop, Retroactive Withdrawal. |
| Social Security Number Change (PDF)Interactive! (you can type on this form)** Use this form to change your social security number on your student records. This form can also be used to submit your social security number for tax purposes. This form must be submitted in person to the Registrar counter at the Student Services Center. Please read the instructions carefully before submitting and include all required attachments. |
| Transcript Request (PDF) Interactive! (you can type on this form)** Use to request official copies of your SJSU academic transcript. Please read instructions and regulations on the request form. |
| Undergraduate Petitions Additional undergraduate petitions that may be used by students to obtain permission to modify, substitute or waive general education or graduation requirements. Contains descriptions on each petition and qualifications. |
| Withdrawal from the Semester Request (PDF) To be used after the drop deadline and submitted before the last day of classes. Use only for documented extenuating circumstances. Read instructions carefully and submit completed request to the Academic Services Office. This request is to drop all your classes for the current semester. |
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