Forms

 

Available M-F: 11am-2pm

| A | C | D | E | F | G | I | L | N | O | R | S | T | U | W |

Important note:

  • All forms are in PDF format and require Adobe Reader  to view and print.
  • Most of our forms are interactive, therefore, please type on the form. Then print it out, obtain all the signatures required and submit to window "R" (Registrar) in the Student Services Center(SSC).
  • All the forms will not be provided at our front counter or the lobby.

 A

AB 540 (PDF), revised 7/3/13  type on this form!!
To be used if you do not meet the residency requirements, but have attended a California high school for a minimum of three years. Please see California High School Non-Resident Waiver Guidelines(AB540) and visit AB540 page for more information.
Audit Option (PDF)type on this form!!
Request to change normal letter grading to Audit (AU). Print and read the form carefully for instructions and qualifications. Once this form is signed and submitted, student will have no option to revert the audit back to a graded option. No grade points will be posted on the student's permanent record. For additional information regarding the Audit Option, please see the SJSU online Catalog(under "G" - Grading System for Undergraduate, "AU" - Auditing a Class). Submit this form to window "R" (Registrar) in the Student Services Center(SSC) before the add deadline.

  C

Change of Address/ Contact(PDF)

Students can update current contact information by logging into MySJSU or by submitting this form to window “R”(Office of the Registrar), in the Student Service Center(SSC). Please bring your SJSU ID. 
Change of Major/ Minor Request for students with fewer than 90 units (PDF), revised 8/10/12  type on this form!!
Use to declare new, change or add (double) Major or Minor. Requires the signature of Advisor or Chairperson of the new Major/Minor Department. Changing to undeclared requires the signatures of AARS(Academic Advising and Retention Services)Advisor and the Director of AARS.
Change of Major/ Minor Request for students with 90 or more units (PDF), revised 8/10/12  type on this form!!
Use to declare new, change or add (double) Major or Minor. Requires the signature of your Advisor or Chairperson of the new Major/Minor Department. Department Chair's, College Associate Dean's signatures and approval from AARS(Academic Advising and Retention Services) are required.

**Presidential Directive 2009-05 Guidelines: the purpose of these guidelines is to provide detailed implementation instructions for Presidential Directive (PD) 2009-05 on Graduation and Change of Major.

 

**Graduate Students, please go to Application for a Change of Graduate Major(PDF).

Course Description:

Electronic copies of course descriptions from SJSU course catalogs are available for the years 1969 to the present through CollegeSource Online. Please note that you must create a free account with CollegeSource in order to view the course catalogs. Click on the "Student Access" tab on CollegeSource's page to create your account. After you search for "San Jose State University" by College name, you will see the links of SJSU course catalogs. Be sure to click on the "+"  icon in front of each link to expand your view for older editions.

Credit by Exam Petition (PDF)  type on this form!!
Students may challenge courses by taking examinations developed at SJSU. Credit shall be awarded to those who pass them successfully. Student must be enrolled in the class in order to receive credit. Students may not earn credit by exam if they have previously taken or subsequently taken equivalent coursework. Please follow the instructions and deadline carefully. Please note: the instructor must submit this form to window "R" (Registrar) in the Student Services Center (SSC) after all three parts of the petition have been completed.
Credit/No Credit Option (PDF) type on this form!!
Request to change normal letter grading to credit/no credit (CR/NC). This option is only available to upper-division (Junior or Senior) and Post Baccalaureate students. Print and read the form carefully for instructions and qualifications. For additional information regarding the Credit/No Credit Option, please see the University Catalog. Submit this form to window "R" (Registrar) in the Student Services Center(SSC) before the Add deadline.
Cross Enrollment (PDF) Status: closed to incoming cross enrollment applications. SJSU is not accepting cross enrollment applications for Fall 2012 or Spring 2013. 
To be used by a current California State University student who wishes to enroll concurrently in a class at either a California Community College or a University of California campus. This form is also for a current California Community College or University of California student who wishes to enroll concurrently in a class at San Jose State University. Please read the form carefully for policies and procedures. Approval does not guarantee additional financial aid funding. Please check with the Financial Aid Office.

  D

Duplicate Diploma (PDF), revised 1/13/10type on this form!!
Use to order a new diploma. Mail the completed form to San Jose State University, Office of the Registrar, One Washington Square, San Jose, CA 95192-0009. There is a $10 fee. Graduate students, please go to Duplicate Diploma Request for Graduate student (PDF).

  E

Excess Units Petition for Undergraduate Students - Fall 2014 (PDF) is now available!

This petition is for seniors who have submitted graduation applications for Fall 2014 and Spring 2015 by July 18 and students requesting excess units toward degree or for participation in performance groups or languages, 2014. Filing period is August 11- September 5. Maximum units allowed, with petition, is 21. Please read conditions and instructions carefully. If you are Graduate student, please use Excess Units Petition for Graduate student (PDF).

  F

FERPA Authorization Release form (PDF)  type on this form!!
To be used by students wishing to give a designated person (usually a parent) access to their Family Education Rights and Privacy Act (FERPA) protected academic records. Please note that this authorization will be in effect until the student submits, in writing, a letter requesting that it be reversed.

  G

Graduation Application (PDF), revised 9/23/13  type on this form!!
Please read the instructions on the application carefully. Submit the completed application with your major and minor forms from your Department(s) to window "R" (Registrar) in the Student Services Center(SSC). Graduate students, please go to Application for Award of Master's Degree (PDF)                                                                   

Graduation Date Change (PDF), revised 1/31/11  type on this form!!
If you have submitted a graduation application but will not complete your requirements by the graduation date you applied for. You must meet with your major advisor for the review and approval. There is a $10 fee that must be paid to the Bursar's Office before submitting the completed form to window "R" (Registrar) in the Student Services Center(SSC). Graduate students, please go to Graduation Date Change Request for Award of Master's Degree (PDF).    

Graduation Worksheet Guide - Undergraduates (PDF): This guide will help answer most questions related to the information and notations on your graduations worksheet.  It is important for students who have received their graduation worksheet to review this carefully for information on substitution of courses, grades, graduation date changes, and other requirements that students are held to at the time their graduation status is reviewed prior to degree posting.

  I

Incomplete Extension (PDF) type on this form!!
Incomplete grades can be extended for a maximum of one additional year. Extensions must be submitted to the Registrar's Office prior to the end of the semester the incomplete was due to be cleared.

Intrasystem Concurrent Enrollment (PDF)Status: closed to incoming concurrent enrollment applications. SJSU is not accepting concurrent enrollment applications until further notice.

To be used by a current California State University student who wishes to enroll concurrently at another California State University campus. Please read the form carefully for policies and procedures.
Intrasystem Visitor Enrollment (PDF)Status: closed to incoming visitor enrollment applications. SJSU is not accepting visitor enrollment applications until further notice.
To be used by a current California State University student who wishes to transfer temporarily (one semester) to another California State University campus. Please read the form carefully for policies and procedures.

 L

Late Drop - please go to Academic Advising and Retention Services' (AARS) petitions page and look for Petition for Course Drop(PDF).  Note: if your intention is to drop all your classes for the current semester, please look for Petition to Withdrawal form(PDF).

Late Enrollment Petition for All Pre-Census Requests for Fall 2014(PDF) filing period starts from 9/13/14 through Census date(9/22/14).

Use this form only for all Pre-Census Requests. It is your responsibility to read the instructions and conditions carefully. Please review Senate Policy F09-2, Policy Recommendation, Policy on Late and Retroactive Enrollment

Late Enrollment Petition for all Post-Census and Retroactive Requests(PDF)  Note: Fall 2014 Post-Census Late Enrollment will be accepted after census date(9/23/14) through last day to withdraw from the semester(11/18/14).

Use this form only for all Post-Census and Retroactive(for past semester) enrollment requests. It is your responsibility to read the instructions and conditions carefully. Please review Senate Policy F09-2, Policy Recommendation, Policy on Late and Retroactive Enrollment
Leave Request Form (PDF), revised 5/21/13type on this form!!
Please read instructions carefully. File a Leave Request if you are planning to be out for two or more consecutive semesters, with a maximum allowed of four semesters. A Leave Request must be submitted before the start of your second semester out. Before submitting this form, please review University Policy regarding Leave of Absence and Withdrawal by following these navigation steps:  1) go to  SJSU Catalog, 2) click "SJSU Policies and Procedures", 3) click " Undergraduate Information and Requirements", 4) click "Leave of Absence and Withdrawal".

Name Change(PDF)If your legal name has been changed, you will need to submit this form along with the required documentation to the Office of the Registrar(window "R"). This process is for changing your "Primary Name" on your MySJSU. Please follow the instructions carefully.  There are two ways to submit the request; 1) in person at window “R”(Office of the Registrar), in the Student Service Center(SSC). Please bring your SJSU ID, 2) mail it directly to the Registrar’s office (our address is on the top of this form).

Notification of Use of Preferred Name(PDF)  type on this form!!

This form is to be used for students who opt to use their preferred name(s) over their primary or legal name in the classroom only. Your legal name is what is on your academic record. To change your legal name, you need to file Name Change form (PDF). Please read the instructions carefully.

  O

Open University Forms
Please visit the Open University website to find out about class schedule, calendar, registration process and FAQs. See list of all the forms for Open University students on Open University Forms page.

  R

Re-Admission Petition as a Former Student Returning (FSR) to SJSU for Undergraduates(PDF)
Reinstatement Petition: please go to Reinstatement page.
Repeating a Course for More Than Two Times Petition(PDF), revised 1/25/13 type on thisform!!
To be used to enroll in the class for the third attempt or more that may result in grade averaging or in grade forgiveness. This will be determined at the time of processing. See University Policy F08-2 for complete descriptions.This petition is also to be applied to courses that are not repeatable for credit.
Residence Reclassification Request (PDF)type on this form!!
Complete this form only if you have paid non-resident fees as a matriculated student for a previous semester and wish to have your residency evaluated for a subsequent semester. Please consult SJSU catalog, Residency Evaluation, and Frequently Asked Questions for more information.
Residency Questionnaire (PDF)type on this form!!
Complete this form only if it is your first semester and you want your residency classification reconsidered. Please consult SJSU catalog, Residency Evaluation, and Frequently Asked Questions for more information.
Retroactive Graduate Petitions
Retroactive and late course and semester withdrawals, which supersede the former Retroactive Course Drop and Retroactive Semester Withdrawal forms, are now combined into a single form, the Graduate Petition for Course/Semester Withdrawal, available at http://www.sjsu.edu/gape/docs/withdrawal.pdf.
Retroactive Undergraduate Petitions
Undergraduate retroactive petitions include Retroactive Academic Renewal, Retroactive Add or Drop, Retroactive Withdrawal.

  S

Social Security Number Change (PDF) type on this form!!
Use this form to change your social security number on your student records. This form can also be used to submit your social security number for tax purposes. This form must be submitted in person to the Registrar counter at the Student Services Center. Please read the instructions carefully before submitting and include all required attachments.
Substitution form (PDF), revised 10/19/11  type on this form!! 
Use this form to authorize any changes of courses made to the original Major Form submitted with the Graduation Application. This form must be submitted in a sealed department envelope to the "R"(Registrar) counter at the Student Services Center (SSC). Graduate students, please go toRequest for Course Substitution in Master's Degree Program(PDF).

Transcript: SJSU has partnered with Credentials, Inc. to provide a secure and easy to use online transcript ordering solution. Please see our Transcript page for details. 

 U

Undergraduate Petitions
Additional undergraduate petitions that may be used by students to obtain permission to modify, substitute or waive general education or graduation requirements. Contains descriptions on each petition and qualifications.

 W

Withdrawal from the Semester Request

Please go to  Academic Advising and Retention Services(AARS)'s Petitions page  to find this form.