Advising Information & Forms

Students, staff and faculty – Here you will find advising information and copies of all currently available and downloadable forms used in the Department of Art and Art History. Please check with the main Art Office (ART 116) if an online form is out-of-date, incomplete, or if you need a form not listed here.

NOTE:

• Most forms nowadays are created and circulated virtually using DocuSign. Please check with the Art Office if you are not sure how to use one.
• Do not open/fill-out PDF files using the internet browser, Adobe Acrobat Viewer or Adobe Acrobat Preview.
• Faculty signatures are only valid for thirty days.

In this Page:

• BFA Portfolio Review 
• Undergraduate Advising
  • Major Advisors
  • GE Advisors
  • Registration, Change of Major, adding a Minor or Transfer Credits
  • Course Substitutions
  • Application to Graduate
• Graduate Advising
• Undergraduate Self Service Online Advising (My Progress & My Planner)
• Art & Art History Advising Guides (BFA, BA, MFA, & MA)
• Major Forms
• Roadmaps
• Minor Forms
• Grad Forms
• Forms for Faculty / Staff Use

BFA Portfolio Review 

Students who want to earn a BFA in Spatial, Pictorial, Photography, or Digital Media Art must pass the Portfolio Review Application. See the BFA Portfolio Review page for additional information.

Advising Information

Many questions can be answered in the advising guides below. Can't find what you need? See contact information below for help with the following topics:

Undergraduate Advising

Your Major Advisors

Faculty Major Advisors are here to help during the Fall & Spring semesters with courses within your degree area.

See the Major Advisor Office Hours page to find out who your advisor is and when they are available. BA studio practice - contact a coordinator in your ‘focus area' where you are taking the most classes.

Major Advisors are faculty who teach within your major - they are on break during Winter and Summer.  If you need advising help durring the Winter & Summer breaks you can contact the H&A Studnet Sucess Center or email art@sjsu.edu. 

GE Classes & General Advising

General advisors located in the Student Success Center make sure you are on-track with your General Education (GE) courses.

GE Advising & H&A Student Success Center Website: https://www.sjsu.edu/ha-advising/index.php
Email: ha-successcenter@sjsu.edu
Phone: (408) 924-5095

Virtual and In-person Appointments available.
Advising Appointments: Spartan Connect
Intake Form (for quick questions): Submit an Advising Question

Office Open In Person: Visit Office: Clark Hall 244 (closed for lunch daily from 12-1pm
Monday through Thursday, 9am-12pm; 1-5pm
Friday 10am-12pm; 1-5pm

Registration, Change of Major, adding a Minor or Transfer Credits: 

Email Bill Alley: bill.alley@sjsu.edu 
Zoom with Bill Alley: 1:00 - 4:00 PM, Mon - Fri (email Bill for Zoom link)
In-person drop-ins: Tues - Thurs 8-5 (on break for lunch 12-1), Art Office (Room 116 in the Art Building)

COURSE SUBSTITUTIONS
Students can request course substitutions with their Major Advisor:

1. Student submits course substitution request here (must be logged in to SJSU gmail account)
2. Student meets with a Major Advisor during their office hours to discuss the request
3. Once an advisor approves of the substitution they will:
   1. Indicate their approval in the Substitution Form Request Approvals sheet (viewable by faculty advisors only)
   2. Email the substitution list to the Art Office & cc the student
4. The Art Office will send the substitution to the Registrar's Office to process

Substitutions are usually processed in the last semester that the student attends SJSU, this step in the process can take awhile.  If you follow the steps above and you don't see the substitution showing up in you MyProgress report by mid-terms in your final semester, contact your Major Advisor or Bill Alley in the Art Office: bill.alley@sjsu.edu 

APPLICATION TO GRADUATE
You apply to graduate online via MySJSU online portal. You can apply up to 3 semesters before you graduate, but typically one year/  two semesters before your planned graduation. See step-by-step instructions here [pdf].

The registrar's office will check to make sure you have completed all of your degree requirements and will confirm with you once the check is complete. Additional information can be found on the Registrar's Website.

Graduate Advising

Graduate Student Applications, Forms, Deadlines, ATC, Thesis and other administrative questions: Contact the Graduate Coordinator, Shaun O'dell: shaun.odell@sjsu.edu

What Classes Should I take?

At this time these advising resources are setup for UNDERGRADUATE degrees only! MA & MFAs should consult your Area Advisors about classes.