Greek Toolkit

Resources for Chapter Leaders & Advisors

This page includes all important resources and forms that fraternity and sorority leaders are required to complete in accordance with the most updated Greek Management Manual (GMM). 

Expectations

Dates & Timeline

Important Forms

Recruitment

Fraternity & Sorority Life: Recruitment & New Member Plans [Google Form]

Chapters must submit their full recruitment and potential/new member process plans for approval by the Fraternity & Sorority Life staff by the first day of classes each semester. No potential/new member processes can begin each semester without approval from Student Involvement. For Fall 2023, we have combined the "Intent To Recruit" and "Potential/New Member Plans" forms into one form.

Deadline for Fall: August 1

Deadline for Spring: January 1

Fraternity & Sorority Life: Interest and Eligibility Form [Google Form]

All potential/new members are required to complete the Fraternity & Sorority Interest & Eligibility form. This agreement remains in effect in perpetuity until I submit a written request revoking said agreement.

Membership Management Forms

  • Active Member Agreement Form [Google Form]
    • Each active member must submit an Active Member Agreement Form. This agreement remains in effect in perpetuity until I submit a written request revoking said agreement.

Roster Updates

  • Change in Chapter Officer Roster Form [Google Form]
    • It is expected that chapter officer and council leader information is updated with Student Involvement at all times.
    • Complete this form each semester or as needed with new officer contact information. Please contact your council advisor or fraternities-sororities@sjsu.edu with any questions.
  • Change in Membership Form [Google Form]
    • Any potential/new/active members who have had a change in status (including withdrawal before initiation) must complete the Change in Membership Form.
    • See membership status definitions here. 
    • Deadline: Within 1 WEEK (7 days) of the status change.

Event Registration Forms

  • Event Registration Form 
    • Deadline: 7 Business Days Prior to Event
    • Applies only to those eligible to host events for Fall 2023.
    • Per the GMM: Events with alcohol/substance may not be held during the Substance-Free Recruitment Period, Final Exams, Winter Break, Spring Break, and Summer breaks.