Greek Toolkit

Resources for Chapter Leaders & Advisors

This page includes all important resources and forms that fraternity and sorority leaders are required to complete in accordance with the most updated Greek Management Manual (GMM). 

Expectations

• Recognized Student Organization (RSO) Handbook 2022-2023 [Live Google Doc]  
• Greek Management Manual (GMM) 2022-2023 [Live Google Doc - changes from previous year highlighted] 

Dates & Timeline

• Fraternity & Sorority Life Community Calendar
• Dates & Timeline for Spring 2023

Important Forms

Recruitment

Fraternity & Sorority Life: Recruitment & New Member Plans [Google Form]

Chapters must submit their full recruitment and potential/new member process plans for approval by the Greek Life staff by the first day of classes each semester. No potential/new member processes can begin each semester without approval from Student Involvement. For Fall 2022, we have combined the "Intent To Recruit" and "Potential/New Member Plans" forms into one form.

Deadline for Fall: August 1

Deadline for Spring: January 1

Fraternity & Sorority Life: Interest and Eligibility Form [Google Form]

All potential/new members are required to complete the Fraternity & Sorority Interest & Eligibility form. By completing this form, you are giving Student Involvement permission to share your eligibility with the fraternities and sororities for potential membership.

Membership Management Forms

• Active Member Agreement Form 2022-2023 [pdf]
  
  • Download this document and submit your signed copy via email to fraternities-sororities@sjsu.edu.
  • You can print, sign, and scan the document, or upload the template to DocuSign and then download the signed file to be submitted.

Roster Updates

• Change in Chapter Officer Roster Form [Google Form]
  • It is expected that chapter officer and council leader information is updated with Student Involvement at all times.
  • Complete this form each semester or as needed with new officer contact information. Please contact your council advisor or fraternities-sororities@sjsu.edu with any questions.

• Change in Membership Form [Google Form]
  • Any potential/new/active members who have had a change in status (including withdrawal before initiation) must complete the Change in Membership Form.
  • See membership status definitions here. 
  • Deadline: Within 1 WEEK (7 days) of the status change.

Event Registration Forms

• Event Registration Form [pdf] 
  • Deadline: 7 Business Days Prior to Event
  • Applies only to those eligible to host events for Fall 2022.
  • Per the GMM: Events with alcohol/substance may not be held during the Substance-Free Recruitment Period, Final Exams, Winter Break, Spring Break, and Summer breaks.