Disability Documentation Guidelines

Please use these guidelines when obtaining your disability documentation. Generally, the more specific your documentation, the better AEC will be able to support request accommodations. 

A qualified/licensed treating professional may choose to provide AEC with a letter. Letters must be submitted on office letterhead from treating professional’s office and must include a wet signature/DocuSign. Documentation must be from a qualified/licensed professional (e.g., physician, psychiatrist, psychologist, mental health counselor, etc.), who is unrelated to the student, and whose credentials permit the evaluation of the disability. Alternately, the professional may complete an AEC Verification Form.    

In the event you are not able to obtain disability documentation that meets all elements stated within the guidelines, you should still submit as much as you have.

General Guidelines:  

    1. Brief summary of professional’s relationship to the student, including duration of time providing care.
    2. Date of the initial diagnosis and/or date of the most recent visit with the student for this diagnosis.
    3. The expected duration, stability, and/or progression of the disability.
    4. Verification of disability status through:
      1. A diagnosis or identification of the nature of the disability, and; 
      2. A description of the specific functional limitations experienced as a result of the disability and how these limit one or more major life activities.
    5. The impact of medication on the student's ability to meet the demands of the postsecondary environment, if relevant.
    6. For students who experience flare ups or intermittent symptoms, describe the current severity, duration, and frequency. Suggest recommendations for accommodations and/or services that the student may require and describe how the student’s disability necessitates the need for the specific requested accommodation.