Rates & Fees

Below are lists of hourly indirect overhead fees (campus departments) and off-campus room rental rates for event spaces, along with additional fees for equipment and services. Because events have different needs, groups are encouraged to contact the Event Services Office to discuss services, spaces, and costs.

No co-sponsorships are allowed. All fees subject to change at any time. Additional fees may apply. Please contact Event Services at 408.924.6300 or scheduling.office@susjsu.com for quotes and more information.

Following is the Student Union policy for fees related to use of the Student Union Ballroom, Theater, and Meeting Rooms by student organizations, campus departments, and off-campus groups.

  • Student Organizations: Pay event-related direct costs only

  • Campus Departments: Pay event-related direct costs, plus hourly indirect overhead fees

  • Off-Campus Groups: Pay event-related direct costs, plus room rental rates (which include hourly indirect overhead fees)

Hourly Indirect Overhead Fees*

(SJSU Campus Departments Only)

Room Cost
Ballroom ABC

$80 per hour

Ballroom AB or BC

$58 per hour

Ballroom B

$36 per hour

Ballroom A or C

$22 per hour

SU Theater

$37 per hour

Meeting Room 1A & B

$15 per hour

Meeting Room 2A & B, 3A & B, 4A & B

$10 per hour

Meeting Room 1A

$8 per hour

Meeting Room 1B, 2A or B, 3A or B, 4A or B

$5 per hour

Faculty/Staff Dining Room

$5 per hour

* Reviewed Annually.

Audio Visual Equipment Fees

Rental Space Daily Rate
Theatre

 

Microphone Package (includes two microphones)

No Charge

Theater LCD Projector

$150

Ballroom 

$22 per hour

Microphone Package (includes two microphones)

No Charge

Ballroom LCD Projector (A, or B, or C)

$100

Ballroom LCD Projector (D) — for large screen on west wall

$150

Note: Additional AV equipment for major events determined per event.
Meeting Rooms

 

Microphone Package (includes two microphones)

No Charge*

LCD Projector

No Charge*

*No charge for student organizations and campus departments.

Additional Service Fees

Fee Type Cost
Set-up Fees and/or Strike Fees

 

Theater or Meeting Room

$35 (one-time fee)

Ballroom

$18 per hour

AV Technician

$18 per hour

Food and/or Beverage Fees*  
Service Fees (Ballroom and Meeting Rooms only) $35 (one-time fee)
Clean-up Fee (Ballroom and Meeting Rooms only) $35+ (one-time fee)
After Hours Fees**

 

Student Organizations and Campus Departments

$37.50 per hour

Off Campus

$75.00 per hour

Cancellation and/or No-show Fees Varies

*Food and beverage is not allowed in the Student Union Theater.

**After Hour Fees are charged if space(s) are utilized before or after normal business hours.

Sample Ballroom set-up fees:

Theater for 962 guests, Dining for 450 guests, or Classroom for 360 guests = $288 (4 staff x 4 hours).

Off-Campus Room Rental Rates

Room 4 Hour Minimum 8 Hour Minimum
SU Ballrooms (A, B, & C) $3,300 $4,000
SU Ballrooms (A & B, or B & C) $2,350 $2,900
SU Ballroom (B only) $1,700 $2,000
SU Ballroom (A or C) $1,050 $1,250
SU Theater $1,400 $1,650
Meeting Room (1) $750 $900
Meeting Room (1A) $535 $640
Meeting Room (1B) $370 $440
Meeting Room (2, 3, or 4) $550 $650
Meeting Room (2A or B, 3A or B, 4A or B) $320 $390
Meeting Room (5)  $220 $275