Advertise on our Screens

Student Union Screen Policies

A picture of a digital screen located inside the Student Union.

NOTE: (Status Last Updated: Aug 23, 2023.) We are currently not accepting screen requests as we work to resolve technical issues. Requests submitted on and before Aug 23 will be accomodated to the best of our ability. We appreciate your patience and will provide updates as they become available.

 

As the center of campus life, we strive to help students succeed through advertising programs and events across the entire campus community. We have several digital screens located inside the Student Union that can be used to advertise campus and student organization events and programs.

We're excited to help you make your event or program a success. Below is a list of requirements and procedures to smooth out the process of getting your information on the screens throughout the Diaz Compean Student Union. If you have any questions, please send them to suscreens-group@sjsu.edu.

Thank you!

For campus-wide sign requests, including sign requests for other buildings on campus, please visit the Campus-Wide Digital Sign Request page.

If you wish to make a screen request, please follow the procedure below.

Display Criteria

  • Images must be advertising an event. SJSU courses will not be accepted for advertising.
  • Images advertising an essential program or service may be accepted if the program is not already heavily marketed or advertised across the university.
  • Events advertised must be campus-wide in scale.
  • Each SJSU campus department will be allowed 2 images per calendar month lasting a total of 20 seconds.
  • Each SJSU Student organization may have 1 image every 4 weeks advertising a key event for the semester.
    • You may request to have additional images in that time frame. We will approve these based on availability
  • Ticketed events or those requiring signups may be posted up to 1 month prior to the event date.
  • Non-ticketed events may be posted up to 2 weeks prior to the event date.

Design Requirements

  • Images should have text no smaller than 12 pt font. The text should be readable from a distance. Be concise and avoid excessive words. Use large font (14 pt or higher) whenever possible.
  • The average duration of a screen is 7-10 seconds, so plan to be as concise as possible.
  • Ensure that your color combinations have a high contrast ratio and meet accessibility standards. Use the WebAIM Contrast Checker tool to ensure that the color contrast is at least 4.5:1 or higher.
  • Images must adhere to university identity standards when using university marketing tools.
  • Images are subject to design review.

File Requirements

  • Accepted file formats: JPEG, PNG, PDF, PPT, PPTX. 
    We are currently not accepting video at this time, but hope to accept it in the near future. Stay tuned for more updates.
  • Resolution: 1920 x 1080 pixels minimum (W x H)
  • File names should incorporate the dates the advertisement will start and stop, your organization, and a descriptor. You must follow this file format.
  • File Name Format: YYYYMMDD_YYYYMMDD_OrgName_Descriptor.jpg
  • Example: 20170210_20170224_CareerCenter_SpringEXPO.jpg

How to Submit

  • Send your file to: suscreens-group@sjsu.edu
  • Please allow us 3 business days to respond to your screen request. We will do our best to accomodate requests as timely as possible. IThis not only gives us time to review the submission, but also makes sure there's enough time for any changes you may need to make.
    • If we have not responded after the 72-hour period, feel free to send us a follow up email. 
  • If your screen is not approved, we'll be able to tell you why and help you work towards a successful submission.
  • If your screen is approved, we will send a confirmation that the screen has been added to the queue.