Departments are being relocated as part of San José State University's Space Optimization Initiative. The initiative is designed to improve collaboration, better utilize campus facilities, reduce deferred maintenance costs, and position departments closer to the campus resources they use most frequently.

This Initiative is a campus-wide effort to improve how university space is utilized. Through thoughtful planning, departments are being relocated to better support collaboration, operational efficiency, and the evolving needs of the university community.

Planning for the Space Optimization Initiative began in Summer 2025 and continues through 2026 as departments transition into new spaces.

Moves are coordinated based on construction schedules, building readiness, operational needs, and overall project sequencing. As a result, departments may relocate at different times throughout the project.

Your department's Move Champion will communicate your department's move schedule as planning progresses.

Move schedules may change due to construction activities, building readiness, vendor availability, or other project coordination needs. Updated information will be shared through your Move Champion.

Departments will receive communications throughout the planning process. Once your department enters the active planning phase, your move is generally expected to occur within an approximate 45-day planning window, with additional updates provided as key milestones approach.

Pack the contents of your assigned workspace, including desk drawers, bookshelves, credenzas, cabinets, and other work-related materials. Small items should be packed into labeled boxes.

Take all personal belongings home before your move, including personal decorations, valuables, plants, food, and personal electronics such as laptops. Personal items should not be packed with university property.

Each box should include:

• Your name
• Destination building
• Room number
• Floor (if applicable)
• Box number (for example, 1 of 3)

Labels should be placed on the side of each box where they are clearly visible. Items without labels may not be moved. 

Review your department's records before packing. Dispose of records according to applicable records retention requirements and digitize documents when appropriate. Your department or Move Champion can provide additional guidance if needed.

Workspace assignments are determined by department leadership as part of the Space Optimization Initiative. If you have questions regarding your assigned workspace, please contact your Move Champion or department leadership.

Existing furniture will generally move unless otherwise communicated. Some furniture may be replaced, reconfigured, or remain in place depending on project requirements and space planning.

Yes. Furniture requests should be submitted using the appropriate Facilities Development & Operations request process here.

No. Please do not disconnect computers, monitors, docking stations, or other IT equipment unless instructed to do so by your IT support team.

Your IT support team will disconnect, pack, reconnect, and test university-owned computer equipment as part of the move process.

Contact your department's IT support team or submit an IT service request as soon as possible.

On move day:

• Your workspace should already be packed and labeled.
• Movers will require access to your workspace.
• Building activity and elevator usage may increase.
• You may be temporarily relocated or asked to work remotely depending on your department's plans.

No. Your workspace should be packed before move day so movers can safely complete the relocation.

After the move:

• IT will reconnect equipment.
• Departments will begin settling into their new space.
• Any outstanding issues should be reported to your Move Champion or FD&O.
• Packing materials will be collected after the move.

A Move Champion is a designated representative for your department who serves as the primary point of contact throughout the relocation process. They work directly with the Space Optimization team, FD&O, and IT to communicate updates, coordinate planning activities, answer questions, and help prepare your department for a successful move.

Your Move Champion will:

• Share project updates
• Coordinate move preparation
• Communicate important deadlines
• Answer department questions
• Work with FD&O and IT throughout the relocation
• Help resolve move-related issues

Please contact your department leadership. Your Move Champion will also be identified in department communications once your move enters the planning phase.