Transfer Equivalency Petition

Important!

Beginning July 2022, there has been a big change in the process:

• Only College of Engineering (CoE) coursework for Engineering or Aviation majors will be evaluated using the CoE Transfer Equivalency Petition (TEP) described below. Please see our FAQ for details.
• Engineering or Aviation students who want to request equivalency for a College of Science course will use a different process. Please see our FAQ for details.

Before you continue to the form, read the FAQ and use the checklists below to prepare.

Qualify for the TEP Process

• I’m currently matriculated (enrolled) at the time of my petition.

  • I have to be active in MySJSU, in good academic standing, and not an Open U (continuing education) only student.

• My transfer credit is posted in MySJSU.

  • This means that it has been evaluated and reviewed by an Enrollment Services evaluator. (Check my transfer credit status on MySJSU.) I can contact eval@sjsu.edu (include my full name and SJSU ID #) with questions.

• My current major on MySJSU is the Engineering major for which I’m petitioning.

  • If I plan to change my major, I must wait for the change before petitioning classes for a different major.

    This process is for Engineering or Aviation majors only.

• There is no existing articulation for my transfer course(s) at SJSU.

  • Check MyProgress/transfer credit status: a course may already be articulated to an SJSU course that is approved to meet an Engineering major requirement. See various articulation sites.

    Work with an ESSC advisor to check for articulation on TES (for private, out of state, or international schools) or Assist.org (for California public schools) to make sure my courses aren't articulated with SJSU.

• This is not a GE requirement.

  • College of Engineering required course equivalency only. Use one of these petitions for GE courses:

    1. Lower-Division CORE (A-F) GE Equivalent Course
    2. Upper-Division GE (SJSU Studies R-V) Equivalent Course
• I’ve checked my major prep (Engineering, Math, Sciences) and major course requirements.

  • I have discussed with my major advisor or reviewed MyProgress/transfer credit status, especially if petitioning for equivalency for multiple SJSU courses

    Courses such as physics or chemistry may also need to go through the Intensive Science Plan.

• My SJSU course requirement does NOT fall within the College of Science.

  • College of Science courses (e.g. Math, Chem, Phys, CS, etc.) will use a process other than TEP. Please see our FAQ for details.

• This is not a substitution or waiver.

  • This process is for equivalency of external credit where there is no articulation. I can meet with my major advisor to see if they would be willing to substitute or waive a major requirement instead of going the TEP route.

• I understand and am certain I have met the conditions before proceeding with my petition.

  • Do not proceed unless ALL of the above conditions are true.

Prepare to Initiate the TEP Process

• I have electronic copies of all my supporting documents.

  • These are not optional: course syllabus or description showing textbook and actual topics covered AND transcript showing the course including grade and credit received, even if SJSU (not all evaluators can access MySJSU).

    Here's a Sample syllabus.
• I will use each transfer course only once within the major.

  • Up to 3 courses can be used per single SJSU course.

    If you have a combination of courses that you believe are equivalent to multiple SJSU courses, please contact ESSC for a special petition.

• I’ve converted any quarter units to semester units.
  • Convert quarter units to semester units:
    1. One quarter unit equals 0.67 semester units
    2. Two quarter units equal 1.33 semester units
    3. Three quarter units equal 2.0 semester units
    4. Four quarter units equal 2.67 semester units
    5. Five quarter units equal 3.33 semester units
    6. Six quarter units equal 4.0 semester units
    7. Seven quarter units equal 4.67 semester units
    8. Eight quarter units equal 5.33 semester units
    9. Nine quarter units equal 6.0 semester units
• I’ve applied for graduation already (if eligible, and for which term).

  • I can indicate my graduation status if relevant; it is not required for submitting this petition.

A complete, accurate, appropriate petition has the best chance of being approved.

Initiating the process

1. Gather the following evidence (required as part of your petition):
   • your course syllabus (must be from the term and year you took the course and include a detailed course description with assignments, activities, schedules, textbook(s) used, and expected learning outcomes)
     
     Sample syllabus
   • your transcripts (unofficial OK)
2. Fill out and submit the form, being sure to attach each of your supporting documents. Everything needs to be part of the Docusign envelope. Creating a self-contained petition increases your chance of timely approval.
   See instructions and the link to start a TEP in DocuSign.

During the process

• Wait. You will receive notice via your SJSU email usually within 2-3 weeks, sometimes longer in the period close to graduation.
• Contact the ESSC if you have not heard from them within that time frame.
  Please allow more time at the start of the semester due to increased volume of petitions.
• In some cases, the evaluator might ask you for further proof. Be prompt and clear with your responses. If it helps, work with an ESSC advisor.

After receiving approval or rejection of your petition

Approved: Hooray! That's one fewer course you don't have to take.

Unfortunately, the petition will not be posted on your records, so you will need to keep records of your approved TEPs in case your advisor or your professor requires proof that you've met prerequisites.

Note that substitutions don't automatically clear pre-reqs. There is one more step in the process—MyProgress being updated—which can take a little time depending on the number of pending updates and timing in the semester. In the meantime, you can send the approved petition to the instructor as evidence when requesting the Add code.

Rejected: Talk to your major advisor about a possible substitution; otherwise, you will need to take the course that was not approved.