Cayuse SP | Proposal Form Instructions

In some cases, SJSU may be serving as a subrecipient on the project. In this case, the award mechanism will be contractual and will flow down from a primary agency.

Example:
If UC Berkeley is submitting to NSF and SJSU will be collaborating through a subcontract, UC Berkeley is the pass-through entity (PTE). In this case, UC Berkeley would be SJSURF’s sponsor, and NSF would be the prime agency. In this case, UC Berkeley contact information would be entered in this field.

• Federal Agency: Any department, independent establishment, government, corporation, or other agency of the executive branch of the Federal Government.
• State-Funder: State (CA only) government agency (example: UC schools).
• Non-CA State Government: Non-CA state, international, and all local government agencies. Local government refers to counties, cities, municipalities, and other similar entities, each of which has its own unique structure.
• Non-Profit: A non-profit is tax-exempt under 501(c)(3) requirements if it is either a religious, charitable, or educational-based organization that does not influence state and federal legislation. Not-for-profits are tax-exempt under 501(c)(7) requirements if they are an organization for pleasure, recreation, or another non-profit purpose.
• International: Identify if the funder is an international entity.
• Industry/Corporate: A business, sole proprietorship, LLC, corporation, or for-profit that is not a government entity.

Identify whether or not this is an industry/corporate-sponsored project.

Does the sponsor place a limit on the number of proposals that can be submitted to this opportunity by an institution?

Sponsoring agencies often limit the number of applications a campus can submit. To ensure compliance and prioritize the most promising projects, the SJSU Office of Research manages a Limited Submission Program. When a PI identifies a limited submission opportunity, they must submit a Notice of Intent (NOI) or Letter of Intent (LOI) through SJSU’s InfoReady portal. Please refer to the application instructions. 

Enter the start and end dates for your project. The project's start date should be based on the instructions and information provided by the sponsor. For example, NSF states that projects should start no sooner than six months from the time of submission. To avoid potential delays for contractual awards, ensure that there is ample time for contract negotiations.

Note: Please keep in mind that no work can begin until awards have been fully executed.

Select one of the following:

• New: This type applies to most proposals. The request for funding is for a new proposed scope of work.
• Supplement: Supplemental funding is for a new scope of work and a new award identifier.
  If a supplement, identify the current RF Project Account Number (GR00-0000-00000)
  
• Continuation: Funding for a current project that is ongoing does not have a break in award activity, usually has a stagnant award identifier, extends the same scope of work, and is not competing with other applicants.
  If continuation, identify the current RF Project Account Number (GR00-0000-00000)
• Renewal: Additional funding requested for an ongoing project. The proposal will be developed as if the applicant is applying for the first time because it will be competitive with other applicants.
• Resubmission: An unfunded application that has been modified following initial review and resubmitted for new consideration.
• Revision: Initial request for (or the award of) additional funds during a current project period to support new or additional activities that are not identified in the current award. This request reflects an expansion of the scope of the grant-approved activities. Competitive revisions require peer review.
• Letter of Intent/pre-proposal: A letter of intent (LOI) for proposals is a document that expresses an organization's or individual's interest in submitting a formal proposal for a project or funding opportunity. It typically outlines the intent to participate, summarizes the proposed project, and demonstrates commitment, serving as a preliminary step before the detailed proposal submission.

Select one of the following:

• Applied Research: Research is original, investigative, and designed to answer specific questions aimed at solving practical problems. New knowledge acquired from applied research has specific and practical aims or objectives, and commercial objectives in the form of products, procedures, or services.
• Basic Research: Curiosity-driven, experimental, or theoretical work undertaken primarily to acquire new knowledge of the underlying foundations of phenomena and observable facts, without any particular application or use in view. Basic research is motivated by a desire to expand knowledge and involves the acquisition of knowledge for knowledge's sake. It is intended to answer why, what, or how questions and increase understanding of fundamental principles. Basic research does not have immediate commercial objectives, and although it certainly could, it may not necessarily result in an invention or a solution to a practical problem.
• Experimental Development: Systematic work, drawing on knowledge gained from research and practical experience, and producing additional knowledge, which is directed to producing new products or processes or to improving existing products or processes. Experimental research is a type of study that strictly adheres to a scientific research design. This area of research involves testing or emphasis on proving a hypothesis by way of experimentation. As such, it uses one or more independent variables, manipulating them and then using them on one or more dependent variables. This type of study is conducted over time, allowing researchers to form a corroborated conclusion about the two variables. The experimental research design must be carried out in a controlled environment. Throughout the experiment, the researcher collects data that can support or refute a hypothesis; thus, this research is also referred to as hypothesis testing or a deductive research method. Experimental research is typically used in psychology, physical and social sciences, along with education. However, it can also be applied to business.
• Clinical Research:
  (1) Patient-oriented research. Research conducted with human subjects (or on the material of human origins, such as tissues or specimens) for which an investigator directly interacts with human subjects. Excluded from this definition are in vitro studies that utilize human tissues that cannot be linked to a living individual. Patient-oriented research includes:
       (a) mechanisms of human disease,
       (b) therapeutic interventions,
       (c) clinical trials, or
       (d) development of new technologies.
  (2) Epidemiologic and behavioral studies.
  (3) Outcomes research and health services research.
• Equipment: Funding is specifically allocated for the purchase or construction of equipment (e.g., NSF Major Research Instrumentation funding).
• Instruction and Training: Most or all of the funding will be specifically used for instructional or training activities. Typically, it will be for a workshop, training program, or instructional and educational classroom activities.
• Other: Any items not included in the categories above (example: service-related work).

If an institutionally approved CCI is involved in a proposal, approval from the CCI director (via Cayuse or DocuSign) and AVP for Research (via Cayuse) is required. For a current list of CCIs, visit the Campus Centers and Institutes webpage.

Select all that apply:

• For Credit: The chart below provides sample cases. Identify the case number that fits your scenario and follow the approval process as described in the chart below provides sample cases.
• Non-Credit: If the student will not receive credit for participation, explain the student’s roles within the project narrative and what they are being compensated for.
• Select the case number as described for exemption: If the student is assisting on the research project and earning academic credit for participating (as in Case 1), no further approval from Undergraduate or Graduate Studies is required. Please provide the following details to OSP: course number, syllabus, number of students enrolled in the course, and the number of students participating in the activities.