All new employees, including re-hires, must complete the E-Verify process within three (3) days of the start of their employment by accessing and filling out the online or electronic I-9 Form. Employees must also be ready to present original verification documentation to their designated E-Verify administrator.

For more information, please contact the Research Foundation Human Resources department at fdn-hr-group@sjsu.edu.

E-Verify is an electronic or online program administered by the U.S. Department of Homeland Security, USCIS, Verification Division, in partnership with the Social Security Administration. Through this online program, employers verify the employment eligibility of their employees after they are hired.

U.S. law requires companies to employ only individuals who may legally work in the United States – either U.S. citizens, or foreign citizens who have the necessary authorization. The Form I-9 was implemented to document that each new employee (both citizen and non-citizen) hired after November 6, 1986, is authorized to work in the United States.

A presidential Executive Order and subsequent Federal Acquisition Regulation (FAR) rule required federal contractors to use E-Verify to electronically verify the employment eligibility of employees working under covered federal contracts. The order and the rule reinforced Federal government policy that the Federal government does business only with organizations that have a legal workforce. Effective June 1, 2011, the Research Foundation, a federal contractor, became a designated E-Verify employer. 

In undertaking and administering this important federal compliance initiative, the Research Foundation has partnered with Equifax, an E-Verify Designated Agent organization that offers leading electronic I-9 services. Equifax's I-9 management service is fully compliant with government regulations and integrates seamlessly with the government’s E-Verify portal and program.

For more information regarding the E-Verify system, please visit the U.S. Citizenship and Immigration Services E-Verify website.