When planning travel to international destinations, employees and project participants of the Research Foundation, must complete the Request for Approval of Travel Form. The form must be signed by the traveler, the supervisor, and by the authorized account signer, and must be submitted to the Research Foundation at least 45 days in advance of the departure date in order for Research Foundation Risk Management to arrange travel insurance.
International travel requires the same approvals as domestic travel and the additional approval from the SJSU Office of the Provost and from the Office of the President. To ensure that all required approvals are obtained in time, it is recommended that requests be submitted at least 45 days in advance of the intended departure date. SJSU faculty and staff must submit their requests for the required travel approval online through SJSU Financial Transaction System (FTS). SJSU students who cannot log into FTS must use the Request for Approval of Travel Form.
Travel to High Hazard Countries
In addition to all other required approvals, when travel plans include countries that are deemed war risks or high hazard areas, written approval is also required from the CSU Office of the Chancellor and CSURMA. To ensure that all required approvals are obtained in time and in order for Research Foundation to arrange travel insurance, Research Foundation employees, project participants, SJSU faculty, students, and staff must submit authorization forms at least 60 days in advance of the intended departure date.
To determine if a destination has been deemed a high hazard area, travelers should refer to the US Department of State current travel warnings on the U.S. Department of State Travel website and the High Hazardous Country List on the CSU Systemwide Risk Management website.
NOTE: Per the University Travel Guide and Academic Affairs Division Travel Guide, ALL university-related international travel must use the Foreign Travel Insurance Program. It is the responsibility of the traveler/funding source to cover mandatory insurance cost.